Office Manager

OFFICE MANAGER

Job Overview

Electrical contractor seeking an experienced Office Manager to join our team. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills. As the Office Manager, you will play a crucial role in ensuring the smooth operation of our office environment.

Responsibilities

• Knowledge of the Quality Policy and all Standard Operating Procedures (SOP) pertaining to the position.
• Provide administrative support to the Vice President, Project Managers and Estimators.
• Manage office operations and procedures to ensure organizational effectiveness
• Oversee office budgeting and expense management
• Coordinate and manage vendor relationships
• Supervise administrative staff and provide guidance and support
• Maintain office policies and procedures
• Handle human resources functions such as recruiting, onboarding, and employee relations
• Implement and maintain office filing systems
• Schedule meetings, appointments, and maintain calendars
• Communicate with internal and external stakeholders professionally

Skills/Qualifications

• Assist Project Managers in maintaining project files, collecting contract documents and billing information.
• Preparing billings and supervise the preparation of T & M projects billings timely.
• Preparing invoice registers, retainers and entering invoices into the accounts receivable system.
• Preparing weekly collection reports; provide customer service in resolving payment conflicts and collection accounts.
• Prepare weekly and monthly job cost reports.
• Supervision and maintenance of cell phones, credit cards and expense reports.
• Supervise and prepare the input of payroll hours and all payroll functions for field employees, including weekly manpower schedule.
• Maintain all targeted projects, managing hours and dollars to apply to the proper projects.
• Supervise the preparation of all maintenance and miscellaneous manuals/submittals as directed by Project Managers.
• Must consistently and regularly utilize discretion.
• Proficient in phone etiquette and customer service principles.
• Strong organizational skills with the ability to multitask effectively.
• Proven track record in general office management.
• Ability to lead and manage a team effectively.
• Excellent communication skills both written and verbal.
• Experience in vendor management and negotiation.
• Familiarity with budgeting processes.
• Other duties as assigned.

Experience

• Microsoft Office: 3 years (Requirement)
• Office Management: 5 years (Requirement)
• Must be able to pass 10 panel drug test. (Requirement)
• Must have a valid Michigan drivers' license. (Requirement)
• Construction background is a must.
• Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Microsoft Office: 3 years (Required)
• Administrative experience: 5 years (Required)

Ability to Commute:

• Farmington, MI 48336 (Required)

Ability to Relocate:

• Farmington, MI 48336: Relocate before starting work (Required)

Work Location: In person