What are the responsibilities and job description for the Payroll Accountant position at Lake Michigan College?
Payroll Accountant
Posting Number: 0000987
Reports to:
Director of Finance
Department: Finance
Classification: Exempt
Full or Part-time: Full Time
Job Summary:
This position is primarily responsible for general ledger accounting, analysis, and financial reporting focusing on payroll. As part of a team, responsible for critical functions for fiscal year end close, preparations for the annual financial audit, monthly reconciliations and related analysis, and monthly board report (financial statement package.) Under the supervision of Director, Finance or Executive Director, Finance, this position performs complex accounting and analytical functions with a high degree of accuracy, accountability, autonomy, organization, and confidentiality. Supervises the Payroll Specialist position.
Essential Functions:
1. Process Payroll as Backup - Serve as the backup for payroll processing, ensuring accuracy, compliance, and timely execution.
2. Payroll Entry & Validation - Responsible for completeness and accuracy of assigned accounting records including bi-weekly payroll journal entries and monthly salary, benefit, and related accruals.
3. Coordinate with Human Resources - Collaborate with HR to ensure accurate employee payroll data, including new hires, terminations, salary adjustments, and benefits deductions.
4. Tax Compliance & Reporting - Prepare and file quarterly payroll tax reports (Form 941) and ensure timely and accurate year-end W-2 reporting.
5. Problem-Solving & Escalation - Supervise Payroll Specialist and serve as primary point of escalation for Payroll Specialist, assisting with complex payroll issues, compliance concerns, and process enhancements to ensure accuracy and efficiency.
6. Position Control Management - Maintain position control records to ensure accurate tracking of authorized positions, vacancies, and salary budgets.
7. Salary Budget Oversight - Assist in developing and maintaining salary budgets, including analyzing payroll trends and explaining variances between budget and actual.
8. PTO & Leave Accounting - Maintain accurate tracking and reconciliation of paid time off (PTO) balances, leave accruals, and related financial reporting.
9. Payroll Reconciliations -Reviews, analyzes and reconciles payroll-related general ledger accounts each month to ensure accuracy and completeness.
10. Compliance & Audit Support - Ensure payroll activities comply with federal, state, and institutional policies and assist with audits related to payroll records and procedures.
11. Retirement Plan Administration - Ensure proper reporting and compliance with retirement plan contributions and deductions, working with state and third-party administrators.
12. Process Improvement & Automation - In assigned areas, reviews accounting systems and determines best practices to gain efficiencies and improve effectiveness.
Institutional Historian - Ensures that complete, accurate, and well-organized files are maintained and easy to quickly access. Ensure important decisions in assigned areas are documented and maintained.
13. To provide the best service to our external and internal customers, all positions at Lake Michigan College require regular and predictable on-site attendance as an essential job functions. Under certain circumstances, the College may consider alternative work arrangements and will do so in compliance with and according to the parameters outlined in the Colleges Flexible Scheduling and Remote Work Options policy.
13. To provide the best service to our external and internal customers, all positions at Lake Michigan College require regular and predictable on-site attendance as an essential job functions. Under certain circumstances, the College may consider alternative work arrangements and will do so in compliance with and according to the parameters outlined in the Colleges Flexible Scheduling and Remote Work Options policy.
Other Duties:
1. Other duties as assigned.
Accountabilities:
Job Specifications:
Associates degree required. Bachelors degree in accounting, business, or finance preferred. CPA highly preferred. Experience in accounting required, public accounting experience highly preferred. Ellucian Banner experience highly preferred. Intermediate or advanced skills in Microsoft Excel and Word required. Ability to organize, analyze, prioritize, and communicate well are necessary.
Grade:
Salary Range: $58,781
Special Instructions to Applicants:
Be a part of the Red Hawk family and apply today! Benefits start on first day of hire! Extensive paid time off (including Spring Break), College fully pays the in-network health insurance deductible, minimum of 10% employer retirement contribution per payroll, and much more!
Virtual Campus tour:
https://www.youtube.com/watch?v=NMxd91KXcGs
SW Michigan information:
Facebook: https://www.facebook.com/mlive/posts/10159842598643896
YouTube: https://youtu.be/Cc2w_HihK20
Instagram: https://www.instagram.com/tv/CQb1c8fJ5ay/
Story on MLive: https://www.mlive.com/michigansbest/2021/06/summer-in-st-joseph-spend-a-michigans-best-day-with-beaches-great-food-wine-trails.html
Official transcripts required upon hire.
Information on our standard hiring process: Lake Michigan College will accept applications on this position for at least 14 days. Please use a non-mobile device to fill out the application and upload documents. Applications will be screened for minimum qualifications as received. Once a sufficient number of qualified applications have been received and sufficient diversity of applicants achieved, those applicants will be passed along to the search committee. Once the search committee has determined which applicants they would like to interview, those applicants will be contacted. If this process extends beyond 21 days, a communication of the delay will be made to all applicants for the position. If you have questions, please contact Human Resources at hr@lakemichigancollege.edu.
Official transcripts required upon hire.
Information on our standard hiring process: Lake Michigan College will accept applications on this position for at least 14 days. Please use a non-mobile device to fill out the application and upload documents. Applications will be screened for minimum qualifications as received. Once a sufficient number of qualified applications have been received and sufficient diversity of applicants achieved, those applicants will be passed along to the search committee. Once the search committee has determined which applicants they would like to interview, those applicants will be contacted. If this process extends beyond 21 days, a communication of the delay will be made to all applicants for the position. If you have questions, please contact Human Resources at hr@lakemichigancollege.edu.
Open Date: 03/20/2025
Closing Date:
To apply, visit https://lmc.simplehire.com/postings/5342
About Lake Michigan College
Lake Michigan College is a community college in southwest Michigan. We have three campuses -two of which are located ten minutes from our namesakes breathtaking shoreline.
Like other community colleges, we offer associate degrees, certificates, and even a baccalaureate degree. But what sets us apart from our peers is our seemingly limitless potential and our people - people who care deeply about our regions future and who are committed to student success and exemplary educational programs, strong alignments with both established and emerging industries, and productive partnerships with the communities we serve.
Faculty and staff at LMC enjoy excellent benefits and a supportive and friendly work environment. LMC recently received a Capital Outlay grant from the State of Michigan and a new millage from the southwest Michigan community, so the colleges facilities will be getting innovative, sustainable upgrades in the next few years that will contribute to the comfort, productivity and collaborative environment for all employees.
Living in Southwest Michigan
Southwest Michigan attracts millions of tourists who come for our beaches, wineries, and nationally acclaimed golf courses. But many who visit, choose to stay for our great schools, low cost of living, and high quality of life.
LMCs main campus is nestled in a watery and wooded wildlife sanctuary, yet its less than a half-days drive from major metro areas including Chicago, Milwaukee, Detroit, and Indianapolis.
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Salary : $58,781
