HRAPPAYROLL DIRECTOR

POSITION:
Human Resources & Payroll is responsible to ensure implementation of required labor laws, perform all aspects of payroll, benefits, workers compensation, human resources, onboarding, training, human resources investigation and counsel, maintain accurate employee files, compliance audits and guidance to facilities supported by Delta Shores Assisted Living.

REPORTING:
This position is reports to the Administrator.

FLSA STATUS: Non- Exempt

ESSENTIAL JOB FUNCTIONS:

• Provide updates to the Administrator on any concerns or support needs for the facility.
• Support the facility with Human Resource matters, such as onboarding, training, compliance, new labor laws, new industry rules and regulations, , hiring, termination and write up guidance.
• Plans, leads, develops, coordinates, and implements policies, processes, training, initiatives, and surveys to support the organization's human resource compliance and strategy needs
• Tracking open positions at each facility and provide updates to Administrator.
• Share information regarding potential employee complaints and legal matters related to employees at facility level.
• Advertise for available positions at facility and provides guidance to Administrator when facility has hiring needs.
• Maintain employee applications on file as required
• Assist with the scheduling and interviewing of applicants for employment
• Maintain current, complete personnel record for each employee which includes but is not limited to: copy of current license or certification, if applicable; health examinations and tests; performance evaluation; payroll status.
• Monitors and ensures the organization's compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews and modifies policies and practices to maintain compliance
• Support in processing payroll.
• Ensure employee files are secured and available only to authorized personnel
• Maintain payroll records on a daily basis
• Check time cards and time & attendance system on a daily basis for accuracy and correct any discrepancies
• Designing and directing training programs
• Process on a semi-monthly basis, a complete, accurate payroll transmittal
• Process accurate termination check requests
• Ensure all payroll procedures are followed
• Process payroll changes, including wage increases with proper approval, W4, employee personal data, etc.
• Ensure that COBRA, Health, Dental, FSA, 401(k), Supplemental Benefits, Garnishment procedures are followed, if applicable
• Work with insurance brokers regarding workers compensation and other employee coverage matter
• Work with HR systems to ensure all HR needs are being met with online services (HRIS)
• Communicate with HR counsel on any new litigation or pre litigation matters
• Attend conference calls for HR matters with counsel or facility leadership
• Attending weekly meeting with supervisors to review and provide updates on HR matters within the facility.
• Prepare wage statement and calculate average weekly wage according to procedure for Workers Compensation when requested
• Orient new employees to personnel policies, obtain signature of employee on required forms for employment and provide written information required by law, i.e., Workers Compensation. Follow procedures for obtaining and maintaining I-9 forms and proper forms of identification
• Schedule timely employee evaluation, submit to supervisor for completion and ensure return of completed evaluation
• Notify supervisors promptly of any personnel problems which includes but is not limited to: excessive absenteeism, clocking in late or out early, excessive overtime, non-compliance with dress code
• Maintains current employee phone records for emergency/disaster situations
• Practice safety policies and procedures
• React appropriately to emergencies and disaster situations
• Be courteous, considerate and cooperative when communicating with all facility staff, residents and public
• Promote and maintain good public relations on behalf of the facility.
• Regular attendance and dependability
• Performs other duties as required

JOB FUNCTIONS:

• Demonstrate knowledge of, and respect for, the rights, dignity and individuality of each resident in all interactions
• Appreciates the importance of maintaining confidentiality of resident and facility information
• Demonstrate honesty and integrity at all times in the care and use of resident and facility property
• Ability to read, speak and understand English, follow directions and complete the assigned responsibilities of the department
• Ability to use 10 key calculator, computer and photocopier
• Possess organizational, mathematical and communication skills
• Maintain a neat, clean, well-groomed appearance
• Other duties as assigned

PHYSICAL CAPACITIES: (With or Without the Aid of Mechanical Devices)

• Must be able to move intermittently throughout the workday.
• Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.
• Must meet the general health requirements set forth by the policies of this facility which includes an annual TB screening and physical examination.
• Must be able to sit for extended periods of time.
• Must be able to lift and carry up to 25 pounds.
Must be able to cope with the mental and emotional stress of the position.

QUALIFICATIONS/REQUIREMENTS:
Education: High School graduate or equivalent (preferred undergraduate with HR emphasis)

License: None Required

Work Experience:

• 3 years of human resources and payroll background preferred

Language Skills:

• Must be able to read, analyze, and interpret common scientific and technical information, and to be easily understood through verbal communication in the English language.

Mathematical Skills:

• Must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Excel proficiency with a minimum comfort level navigating spreadsheets

Communication Skills:

• Must have exceptional communication and customer service skills, and be empathetic.
• Ability to effectively communicate with employees, patients, families, responsible parties, staff and outside resources and agencies.