What are the responsibilities and job description for the Financial Aid Specialist position at Lake Washington Institute of Technology?
JOB
About Our CollegeLocated just outside of Seattle, WA, Lake Washington Institute of Technology (LWTech) was founded in 1949, and is the only public institute of technology in the state of Washington. LWTech offers 12 bachelor's degrees, 42 associate degrees, and 70 professional certificates in 41 areas of study, including STEM-focused programs in Science, Technology, Engineering and Math. LWTech serves the Eastside and is located within the city of Kirkland, which is situated on the eastern shore of Lake Washington. Kirkland is home to companies such as GoDaddy, Google, Astronics and EvergreenHealth, and the college is within minutes from Microsoft and Nintendo.Learn more about LWTech's Mission, Vision, Values, and Core ThemesLWTech is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its staff and faculty. We serve a student population of 6,500 that come from a variety of backgrounds. We strongly value diversity and are working to improve access and successful educational outcomes for all students. We are actively seeking applicants that will help to balance our employee workforce to align with our students and community. Questions regarding the College's commitment to diversity and our campus culture may be directed to Human Resources. For more information on our Equity, Diversity, Inclusion Council, please click on the link. Summary of Responsibilities The Financial Aid Specialist is a classified position that supports the financial aid office. Perform specialized financial aid reporting, determine financial aid loan eligibility and awards, provide quality student service, reconcile various grants and funding sources, and resolve financial aid accounting issues under general supervision of the director of financial aid. Interpret financial aid regulations and make awards consistent with specific student aid program guidelines. Administer and award financial aid for federal and state work study, WorkFirst, worker retraining, and student scholarship programs. Interpret and communicate student aid eligibility requirements, application processes, and award decisions. The financial aid specialist works under general supervision as part of a team serving a diverse community.
EXAMPLE OF DUTIES
Interpret federal, state and local financial aid programs and scholarship program regulations and make awards in line with established guidelines; ensure compliance with applicable laws and regulations; interpret and monitor compliance issues with all funds to maintain the integrity of college recordsInterview and counsel students on financial, personal, academic and professional-technical problems; make referrals to institution and community resources; serve as an information resource for federal, state, and local financial aid programs and scholarship programsEvaluate student's financial need; determine and award aid and loan certifications, based on federal, state and institutional regulations and availability of funds; review and verify work for procedural compliance and accuracy; resolve problems and perform adjustments related to student accounts and financial aid paymentsInvestigate and resolve financial aid repayments and reporting status; refer accounts to Department of Education or State as necessary; reconcile financial funds and monitor fund levels and usageReview each financial aid recipient's academic progress every quarter and determine which students to place on probation, drop or repayment status; coordinate and communicate with other departments and employees to help further student retention and successProcess repayments and return to applicable federal and state agency; authorize, review, enter, and analyze fiscal transactions and reports; reconcile and report federal and state programsDevelop and deliver student orientation sessions and conduct workshops on student aid programsCompile data from a variety of sources and prepare summary reports as directed; use desktop and specialized computer systems to effectively obtain and calculate data as well as create and develop reports; calculate and tabulate data in line with established formulas; post and balance accounts as requiredProvide coverage and support to the financial aid office, also provide evening hours coverage as necessaryRegular and satisfactory attendance and punctualityOther duties as assigned
SUPPLEMENTAL INFORMATION
Compensation & Work Schedule This is a union covered position. As defined by the current classified bargained agreement, newly hired employees shall be placed between Step C $4,559 and Step F $5,123 of the salary schedule in Appendix A of the Classified Union Bargaining Agreement. Employees hired with an associate degree will be placed at minimum of step D. Employees hired with a bachelor’s or master’s degree will be placed at minimum of step E. Ongoing (Step G - Step M) step advancement is defined by the classified bargained agreement. Salary placement for current classified employees is per the classified bargained agreement. This position works 40 hours per week. Working hours may vary but are typically between the hours of 7:00 am to 5:00 pm Monday through Friday; schedule to be determined by the supervisor. This is a union-covered position.The Classified Bargained Agreement and Appendix can be found here. Required Online Application MaterialsOnline applicationCurrent resumeCover letterContact information for three(3) professional references Responses to the supplemental questions included in the online application processConditions of EmploymentOfficial transcripts/certifications will be required upon employmentOther conditions that may apply will be detailed upon the offer of employmentJob offers are contingent upon successful completion of background/reference checksPhysical RequirementsAbility to perform range of physical motions; lifting and carrying; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.Disability Accommodation LWTech follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants: Ability to operate office equipmentAbility to read and verify data and prepare various materialsAbility to exchange information on the phone or in personEligibility VerificationIf you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to workEEO StatementLake Washington Institute of Technology is an equal opportunity employer. Women and minority groups are strongly encouraged to apply. Lake Washington Institute of Technology does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in is programs and activities. Questions regarding the College's Affirmative Action Policy may be directed to Meena Park, Vice President of Human Resources, Affirmative Action Office/Title IX Coordinator, (425) 739-8212.Jeanne Clery StatementNotice of Availability of Annual Security and Fire Safety Report: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College’s commitment to safety and security on campus, Lake Washington Institute of Technology(LWTech) reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. LWTech’s Annual Safety Report (ASR) is available online at www.lwtech.edu/about/campus-safety/.To obtain a paper copy of the report, please visit the LWTech Safety Department located in the East Building at 11605 132nd Avenue NE Kirkland, WA 98034. Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant's current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form. CORRECTIONS OR EXTENDED NOTICES
About Our CollegeLocated just outside of Seattle, WA, Lake Washington Institute of Technology (LWTech) was founded in 1949, and is the only public institute of technology in the state of Washington. LWTech offers 12 bachelor's degrees, 42 associate degrees, and 70 professional certificates in 41 areas of study, including STEM-focused programs in Science, Technology, Engineering and Math. LWTech serves the Eastside and is located within the city of Kirkland, which is situated on the eastern shore of Lake Washington. Kirkland is home to companies such as GoDaddy, Google, Astronics and EvergreenHealth, and the college is within minutes from Microsoft and Nintendo.Learn more about LWTech's Mission, Vision, Values, and Core ThemesLWTech is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its staff and faculty. We serve a student population of 6,500 that come from a variety of backgrounds. We strongly value diversity and are working to improve access and successful educational outcomes for all students. We are actively seeking applicants that will help to balance our employee workforce to align with our students and community. Questions regarding the College's commitment to diversity and our campus culture may be directed to Human Resources. For more information on our Equity, Diversity, Inclusion Council, please click on the link. Summary of Responsibilities The Financial Aid Specialist is a classified position that supports the financial aid office. Perform specialized financial aid reporting, determine financial aid loan eligibility and awards, provide quality student service, reconcile various grants and funding sources, and resolve financial aid accounting issues under general supervision of the director of financial aid. Interpret financial aid regulations and make awards consistent with specific student aid program guidelines. Administer and award financial aid for federal and state work study, WorkFirst, worker retraining, and student scholarship programs. Interpret and communicate student aid eligibility requirements, application processes, and award decisions. The financial aid specialist works under general supervision as part of a team serving a diverse community.
EXAMPLE OF DUTIES
Interpret federal, state and local financial aid programs and scholarship program regulations and make awards in line with established guidelines; ensure compliance with applicable laws and regulations; interpret and monitor compliance issues with all funds to maintain the integrity of college recordsInterview and counsel students on financial, personal, academic and professional-technical problems; make referrals to institution and community resources; serve as an information resource for federal, state, and local financial aid programs and scholarship programsEvaluate student's financial need; determine and award aid and loan certifications, based on federal, state and institutional regulations and availability of funds; review and verify work for procedural compliance and accuracy; resolve problems and perform adjustments related to student accounts and financial aid paymentsInvestigate and resolve financial aid repayments and reporting status; refer accounts to Department of Education or State as necessary; reconcile financial funds and monitor fund levels and usageReview each financial aid recipient's academic progress every quarter and determine which students to place on probation, drop or repayment status; coordinate and communicate with other departments and employees to help further student retention and successProcess repayments and return to applicable federal and state agency; authorize, review, enter, and analyze fiscal transactions and reports; reconcile and report federal and state programsDevelop and deliver student orientation sessions and conduct workshops on student aid programsCompile data from a variety of sources and prepare summary reports as directed; use desktop and specialized computer systems to effectively obtain and calculate data as well as create and develop reports; calculate and tabulate data in line with established formulas; post and balance accounts as requiredProvide coverage and support to the financial aid office, also provide evening hours coverage as necessaryRegular and satisfactory attendance and punctualityOther duties as assigned
SUPPLEMENTAL INFORMATION
Compensation & Work Schedule This is a union covered position. As defined by the current classified bargained agreement, newly hired employees shall be placed between Step C $4,559 and Step F $5,123 of the salary schedule in Appendix A of the Classified Union Bargaining Agreement. Employees hired with an associate degree will be placed at minimum of step D. Employees hired with a bachelor’s or master’s degree will be placed at minimum of step E. Ongoing (Step G - Step M) step advancement is defined by the classified bargained agreement. Salary placement for current classified employees is per the classified bargained agreement. This position works 40 hours per week. Working hours may vary but are typically between the hours of 7:00 am to 5:00 pm Monday through Friday; schedule to be determined by the supervisor. This is a union-covered position.The Classified Bargained Agreement and Appendix can be found here. Required Online Application MaterialsOnline applicationCurrent resumeCover letterContact information for three(3) professional references Responses to the supplemental questions included in the online application processConditions of EmploymentOfficial transcripts/certifications will be required upon employmentOther conditions that may apply will be detailed upon the offer of employmentJob offers are contingent upon successful completion of background/reference checksPhysical RequirementsAbility to perform range of physical motions; lifting and carrying; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.Disability Accommodation LWTech follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants: Ability to operate office equipmentAbility to read and verify data and prepare various materialsAbility to exchange information on the phone or in personEligibility VerificationIf you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to workEEO StatementLake Washington Institute of Technology is an equal opportunity employer. Women and minority groups are strongly encouraged to apply. Lake Washington Institute of Technology does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in is programs and activities. Questions regarding the College's Affirmative Action Policy may be directed to Meena Park, Vice President of Human Resources, Affirmative Action Office/Title IX Coordinator, (425) 739-8212.Jeanne Clery StatementNotice of Availability of Annual Security and Fire Safety Report: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College’s commitment to safety and security on campus, Lake Washington Institute of Technology(LWTech) reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. LWTech’s Annual Safety Report (ASR) is available online at www.lwtech.edu/about/campus-safety/.To obtain a paper copy of the report, please visit the LWTech Safety Department located in the East Building at 11605 132nd Avenue NE Kirkland, WA 98034. Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant's current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form. CORRECTIONS OR EXTENDED NOTICES
Salary : $5,123
