Administrative Assistant - LJH 25/26 SY

An Administrative Assistant plays a vital role in providing support to the building administration, facilitating communication, managing information, and ensuring the smooth operation of the school office. Strong organizational, communication, interpersonal skills, and relevant experience in a school setting are key qualifications for this role.

Description

Administrative Support

• Provide comprehensive administrative support to the building administration, including managing schedules, appointments, and correspondence.
• Assist in organizing and coordinating meetings, conferences, and school events.
• Maintain accurate records and files related to student enrollment, staff attendance, and school policies.

Communication

• Serve as the primary point of contact for inquiries from students, parents, staff, and external stakeholders.
• Draft, proofread, and distribute communications such as memos, newsletters, and announcements.
• Facilitate communication between building administration, teachers, and other school personnel.

Information Management

• Maintain confidentiality and integrity in handling sensitive information such as student records, disciplinary actions, and personnel matters.
• Organize and update databases, student files, and administrative documents.
• Generate reports and summaries as requested by the building administration.

Coordination and Liaison

• Coordinate administrative tasks across different departments within the school.
• Serve as a liaison between the JH building and other school offices, ensuring smooth workflow and collaboration.
• Assist in coordinating special events, school assemblies, and extracurricular activities.

Student Services Support

• Assist with student registration, enrollment, and transfer processes.
• Manage student attendance records and tardy/absence notifications.
• Support the implementation of student discipline policies and procedures as directed by the administration.

Office Management

• Maintain office supplies inventory and place orders as needed.
• Ensure the efficient operation of office equipment and technology resources.
• Assist in the orientation and training of new administrative staff.

Qualifications

Education & Experience

• High school diploma or equivalent required.
• Previous experience in a secretarial or administrative support role, preferably in an educational setting.
• Familiarity with school administrative processes, student recordkeeping, and educational software systems is advantageous.

This position begins July 2025 and is contracted for 240 days.

Salary ranges from (minimum) $30,578 to (maximum) $36,143 - based on the 24/25 SY salary schedule. Salary is based on experience. Complete classified pay-scale can be found on our school website.