Project Coordinator

Laketown Electric is a large commercial and industrial electrical contractor with offices in the Twin Cities, Mankato, and Rochester, MN. Established in 1975, Laketown Electric is celebrating its 47th year in business. We are looking for a Project Coordinator to join our team. The ideal candidate will provide exemplary support in many layers and raise customer service to the next level.

The Project Coordinator is responsible for providing administrative support and coordination to maximize the efficiency of Project Managers and team. There will be daily coordination, submittals, closeouts, and documentation achieved. A high degree of dedication, accuracy, and efficiency must be demonstrated to excel in this role. The coordinator will be working on pre-bid, project startups and closeouts, ongoing projects, along with other various projects.   

The key job responsibilities include, but are not limited to:

Pre-bid duties:

• Creation of folder for plans and specs. Upload into the appropriate program.
• Reach out for bidders list on private projects
• Enter bid information into bid board.
• Ensure the proper template, font, logo, etc. are used with accurate and complete information in all areas and ensure all attachments are referenced accordingly.
• Ensure all approved contracts/agreements and related documents are received and filed as required.

Project startup duties:

• Execute bonds, insurance certificates, review contracts, start submittal process including logs to track progress, and project estimated schedule dates.
• Identify contract provisions that are not in compliance with company policy and bring to the attention of the project team as needed.
• Prep plans and all related project documentation
• Respond to inquiries or request from field personnel, project team and/or subcontractors as quickly as possible.
• Recognize and escalate appropriate problems or challenges to the project team and/or your direct supervisor in a timely and professional manner.

Ongoing projects:

• Generate and manage RFI’s in close coordination with Project Managers and Foremen.
• Manage change order and change order requests through Project Managers.
• Produce and manage bills of materials for submittals.
• Use and maintain company tracking logs for RFIs, PCOs, COs, and POs.
• Obtain documents and evaluate compliance with workforce goals and/or prevailing wage requirements to ensure timely and accurate reporting.
• Maintain databases and/or documentation within multiple systems to ensure timely and accurate information is available for decision making.
• Prepare project closeout documentation once completed

Required Skills and Abilities:

• Have excellent verbal and written communication skills.
• Possess a strong attention to detail and work ethic.
• Proficient in handling difficult issues and difficult personalities with tact and diplomacy.
• Strong skills in time management, ability to work under pressure and tight timelines, working with multiple demands.
• Display strong computer skills while using MS-Office, Word, Excel, Outlook, Adobe.

Minimum Requirements:

• High School Diploma, GED or equivalent experience required
• Prior experience in an administrative support position preferred
• Experience using project management tools for construction is a plus, such as Procore.