Office Administrative Assistant

Job Summary
We are seeking a dedicated and organized Office Administrator to join our team. The ideal candidate will be responsible for ensuring the smooth operation of our office, providing essential support to staff and management, and delivering exceptional customer service. This role requires a proactive individual who can manage multiple tasks efficiently while maintaining a positive work environment.

Responsibilities

• Manage daily office operations, including clerical tasks and administrative support.
• Serve as a personal assistant to senior management, coordinating schedules and meetings.
• Assist with recruitment and onboarding of new employees.
• Maintaining employee records
• Provide excellent customer service and support to clients and visitors.
• Handle incoming calls, emails, and correspondence with professionalism.
• Maintain organized filing systems and ensure accurate documentation.
• Assist with proofreading documents to ensure clarity and correctness.
• Support office management by overseeing supplies inventory and ordering as needed.
• This role is crucial for the overall business and financial health and operations of our organization and requires a detail-oriented individual who possesses the ability to multi-task.
• This role is the primary financial manager of the organization and is responsible for performing the various financial functions of the organization, including accounts receivable duties, such as monthly billing, processing payments, collections, and revenue recognition.
• The successful candidate will monitor payments for materials, labor, and other expenses associated with each project, ensuring that all financial activities are accurately recorded.
• In addition to accounts receivables, the candidate will handle all aspects of accounts payable, including reviewing, coding and processing payments.
• Effective communication with customers regarding invoices and billing inquiries is a key responsibility, with a goal of maintaining positive relationships and ensuring the customers are satisfied.
• Maintain a healthy business environment by promoting a culture of responsiveness and urgency, respect, open communication, and collaboration, which leads to increased productivity, engagement, and overall business success.
• Collaborate with team members to enhance office efficiency and workflow.

Skills

• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent customer service skills with a friendly demeanor.
• Proficiency in clerical duties, including data entry and document management.
• Proficient in Microsoft Applications: Outlook and Word with advanced skills in QuickBooks.
• Experience in office management practices is highly desirable.
• Coordinating travel and logistics, including maintaining vehicle records.
• Maintain accurate files related to business office activities.
• Ability to work independently as well as part of a team.

Join us in creating a productive work environment where your contributions will be valued!

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to Commute:

• Osage Beach, MO 65065 (Required)

Ability to Relocate:

• Osage Beach, MO 65065: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $20