What are the responsibilities and job description for the Data Manager position at Élan Academy Charter School?
Position Overview
The Data Manager is responsible for overseeing and managing all aspects of data collection, analysis, and reporting to support academic performance, operational efficiency, and compliance at Élan Academy. This role ensures that data-driven decision-making is at the core of instructional and administrative strategies, driving student achievement and school success.
This position reports to the Director of Operations.
Key Responsibilities
Data Collection & Management
Oversee the collection, organization, and maintenance of student, teacher, and school performance data.
Manage student information systems (SIS - PowerSchool), assessment platforms, and other data systems to ensure accuracy and efficiency.
Ensure compliance with federal, state, and local data reporting requirements, including charter renewal and grant reporting.
Develop and maintain efficient data tracking processes for attendance, assessments, interventions, and other key school metrics.
Setup all state reporting extracts and ensure files are uploaded to the EDLink server on a regular basis.
Attend regular LDOE data coordinator calls and update systems as state requirements change.
Perform annual setup and rollover of Powerschool, including calendar, course schedules, student registration, and report cards.
Maintain all integrations and Single Sign-On ( SSO) connections so that students and staff can access appropriate data systems at all times (e.g. Clever,Google, Powerschool)
Data Analysis & Reporting
Analyze student achievement data to identify trends, gaps, and opportunities for academic improvement.
Generate reports and dashboards for school leadership, instructional teams, and the board to support strategic decision-making.
Collaborate with school leaders to track progress toward school goals, including academic performance, enrollment, and retention.
Provide insights on assessment results (benchmark, state, and internal assessments) to drive instructional adjustments.
Run the EdLink error reports and resolve all errors that appear on the reports.
Enrollment & Technology
Leads on collection of all student documentation, enrollment and re-enrollment online process.
Manages all student records for new students, withdrawals etc.
Coordinates Student entrance / exit procedures.
Serves as Point of Contact for the school for NOLA-PS enrollment systems.
Maintain technology work order systems and respond to ticket systems and ongoing IT needs.
Other duties as needed to ensure the smooth functioning of technology and data systems across the organization.
Manage asset inventory system of 50 staff laptops and approximately 350 student chrome books.
Training & Support
Train school staff on data systems, collection protocols, and data-driven decision-making.
Support teachers and administrators in using data to inform instruction, interventions, and student support strategies.
Ensure staff understands compliance expectations and reporting deadlines.
Collaboration & Compliance
Work closely with instructional coaches, directors, and leadership teams to align data practices with academic priorities.
Ensure that all data management practices comply with FERPA, HIPAA, and other student data privacy regulations.
Support school improvement initiatives by providing data insights and recommendations.
Qualifications & Experience
Bachelor’s degree in Education, Data Science, Statistics, Information Systems, or a related field (Master’s preferred).
3 years of experience in data management, analytics, or school-based data systems.
Proficiency in student information systems (PowerSchool, Clever, Salesforce) and assessment platforms.
Proficiency in state reporting systems ( EDLink, ESer & EScholar)
Strong skills in Excel, Google Sheets, and data visualization tools (Tableau, Power BI preferred).
Experience working in K-12 education, preferably in a charter school setting.
Knowledge of state and federal education accountability measures.
Excellent analytical, organizational, and problem-solving skills.
Ability to translate complex data into actionable insights for educators and leaders.
Preferred Qualifications
Experience managing data for a school undergoing charter renewal or performance-based accountability.
Background in educational assessment and instructional data analysis.
Familiarity with intervention tracking and Multi-Tiered Systems of Support (MTSS).
Compensation & Benefits
Competitive salary based on experience.
Comprehensive benefits package, including health, dental, and retirement.
Professional development opportunities.