What are the responsibilities and job description for the Account Clerk II position at Lancaster County, PA?
Compensation Range:
$36,270.00 - $54,405.00Our full-time positions come with an array of excellent benefits including comprehensive healthcare coverage, a pension plan, flexible spending accounts and even a tuition reimbursement program.
At Lancaster County, we understand the importance of work-life balance. That's why we offer paid time off for sick, vacation and holidays, an employee assistance program, and family medical leave.
If you're passionate about making a difference, apply today to join us in serving the community!
Job Description:
JOB SUMMARY
This position will be responsible for working closely with the Accounts Payable Supervisor to ensure the accounts payable work is distributed, entered, and paid on a timely basis.
The Account Clerk Senior will be responsible for stepping in for the Accounts Payable Supervisor if they are unavailable.
They will work closely with the Accounts Payable Supervisor for any issues that arise.
ESSENTIAL JOB FUNCTIONS
This position will be responsible for working with the Accounts Payable Supervisor on any issues that arise. The Account Clerk II will understand the accounts payable process and make sure that process is carried out in the absence of the Accounts Payable Supervisor.
In the absence of the Accounts Payable Supervisor, the Account Clerk II will distribute accounts payable work to A/P staff, and ensure it is entered, and paid on a timely basis.
This position researches missing payments as well as resolves purchase order issues.
This position will be responsible for placing check voids and stop payments as needed, in the absence of the Accounts Payable Supervisor.
Assist in maintaining the 1099MISC system - issuing W9 letters and reconciling year end Form 1099MISC reporting.
Assist in maintaining the 1099S system - tracking easement payments and reconciling year end Form 1099S reporting.
Assist in maintaining the contract system - maintain contract files by working together with Purchasing to ensure Controller’s Office receives every contract electronically.
Closely review invoices for overall reasonableness and consistency as they relate to approvals; account codes; vendor numbers; payment terms; and other county, state, and federal guidelines – all within specific deadlines.
Enter invoice, voucher, and other general ledger-related information in the computer system with speed and accuracy. Assist with weekly and monthly closeouts of accounts payable computer files, and reconcile transactions as necessary.
Assist with attaching remittance advices where necessary, operation of envelope stuffing machine, and mailing the checks.
Answer questions from County departments and vendors regarding invoice payments and other information by looking up data entered in PeopleSoft.
Must be able to maintain a high degree of confidentiality.
Must be willing to be cross-trained for other tasks.
MINIMUM QUALIFICATIONS
High school diploma (or equivalent)
Two years experience in a business setting.
Accounts Payable and accounting experience.
Candidate must be proficient in Excel.
Workday experience a plus.
Any equivalent combination of relevant education, training or experience.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge, skill and ability to use computer word processing and spreadsheet applications such as Word and Excel
Knowledge of administrative and clerical procedures, managing files and records, designing forms, and other office procedures and terminology
Knowledge of arithmetic, statistics and their applications
Ability to read and understand information and ideas presented in writing and to communicate information and ideas so others will understand.
REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES
None.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT
Ability to lift up to 30 pounds.
Sit for long periods of time.
Operate office equipment.
The County of Lancaster offers comprehensive benefits to our employees. Â Read more about our benefits here .
Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status. The County reflects this action in all areas of employment and compensation practices and policies. Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired. Â
Salary : $36,270 - $54,405
