Part-time Office Assistant

SUMMARY:

Assures the smooth and efficient operation of the school office so that the office's maximum positive impact on the education of children can be realized. Contributes to effective school-public relations by prompt and courteous handling of all inquiries and visitors. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

• Performs usual office routines.
• Assists teachers in preparing instrutional materials as requested. Assists in the production of materials and forms for distribution as requested. 
• Answers telephone in a respectful manner in response to public inquires, and receives and routes all incoming calls.
• Welcomes visitors, checks appointments and screens unexpected callers in accordance with pre-determined policy.
• Makes and receives telephone calls, takes messages, and routes calls.
• Maintains student records as required.
• Maintains logs of visitors, daily teacher attendance, and assists with substitute teachers.
• Compiles and submits a variety of daily, weekly, monthly, and year-end reports as required. 
• Operates standard office equipment, e.g., computer (data entry), typewriter, telephone, calculator, and copy machines and phone master.
• Performs other duties as assigned by the immediate supervisor.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

High school diploma or general education degree (GED). Previous office experience preferred.

LANGUAGE SKILLS:

Ability to read and comprehend instructions, correspondence, and memos. Ability to write simple correspondence and routine reports. Ability to present information and respond to questions from administrators, teachers, students, parents, and secretaries. Ability to communicate using correct grammar. Ability to communicate clearly and concisely in both oral and written form.

MATHEMATICAL SKILLS:

Ability to add and subtract two-digit numbers and to multiply and divide in all units of measure, using whole numbers and common fractions.

OTHER SKILLS AND ABILITIES:

Ability to operate personal and mainframe computers and related software. Ability to develop effective working relationships with students, staff, and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all related corporation policies and state requirements.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to lift and pull or push articles up to 50 pounds.

TERMS OF EMPLOYMENT:

As per contract and board policies and regulations.

Salary : $14