Marketing Events Coordinator

Company Overview:

A prestigious law firm founded in 1899 and headquartered in Boston, Massachusetts, specializes in servicing national and international clients across strategic practice areas. They are seeking a Marketing Event Coordinator to manage client-facing and business development events.

Job Responsibilities:

• Plan and execute client-facing and business development events such as conferences, receptions, and dinners.
• Work independently with the Business Development team, attorneys, and other firm personnel to oversee all stages of event planning and execution.
• Develop event timelines and communicate progress to the appropriate Business Development Manager or attorney.
• Research and suggest appropriate venues regionally and nationally, coordinating site visits as needed.
• Coordinate with venues to secure reservations, contracts, menus, event logistics, and AV requirements.
• Collaborate with the Business Development and Communications team on mailing lists, invitations, RSVP management, and nametags.
• Oversee onsite implementation of events to ensure successful execution and attorney satisfaction.
• Establish and maintain relationships with vendors and venues.
• Stay updated on emerging venues and produce quarterly internal communications with new venue recommendations.
• Provide backup support for sponsorship event logistics and manage marketing promotional merchandise inventory.
  
  

Qualifications:

• Undergraduate degree or equivalent experience required.
• 2-3 years of events/marketing experience in a fast-paced, client-focused environment, preferably in a law firm or similar professional services organization.
• Proficiency with Outlook, MS Word, Excel, and PowerPoint; knowledge of website content management systems is a plus.
• Flexibility to work additional hours, including early mornings and evenings as necessary.
• Hybrid position with a minimum of 3 days a week in the office.
  
  

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