What are the responsibilities and job description for the Administrative Assistant position at Landor?
Landor is looking for an Administrative Assistant to join our Chicago studio. Could this be you?
We are Landor.
World-leading brand specialists.
Consulting. Design. Experience.
Connecting business strategy to brand.
Bringing every facet of brand to life.
Creating brand-led experiences for talent & customers.
United in our drive to make a positive difference.
Proudly part of WPP.
We build brands, designed to transform.
Our Landor Group also includes leaders in sonic branding amp, workspace & architectural design experts BDG and award-winning motion specialists ManvsMachine.
What you’ll do
Landor Fundamentals
- Participate in multiple internal initiatives to help build our culture in support of our brand and studio
- Happy and confident manner that demonstrates your energy, optimism, and drive for result
Executive Administration
- Managing the smooth and efficient running of a busy calendar across several different time zones, ensuring that he/she is on time and armed with the correct information in advance any meeting or call
- Managing calendars and responding where appropriate and creating a daily reminder on actionable items
- Planning international travel and managing expenses
- Drafting timecards for review/approval
- Drafting communication and correspondence as and when required
- Desk research as directed to support client assignments and speaking engagements
General Office Support
- Move coordinator and change agent for the process including leading up to, during and post move
- Set-up and cleanup of support food and beverage services for internal and client meetings
- Preparation of meeting rooms to the required specs
- Management of all catering requests generally, specialized orders for invoiced meeting events, distribute client/staff-catering internally
- Responsible for the appearance of office, maintaining tidiness of the reception area/kitchen area and all meeting rooms.
- Coordinate repairs, repainting and scheduled cleaning with specific attention to high profile areas such as, conference rooms, studio and kitchen
- Responsible for the stock control and purchasing of office supplies
- Assist with the set-up of specialist equipment for client/internal meetings in meeting rooms
- Coordinate office services as it relates to office moves
- Undertakes additional ad hoc administration duties as required by the Executive Directors and Human Resources
What you’ll need
- Ability to be resilient and tenacious
- Ability to work fast and accurately under pressure and maintain a professional disposition at all times
- Mature and effective communication skills both written and verbal and organizational skills
- An enquiring mind; ability to solve problems and come to conclusions
- A proactive approach and attention to detail
- Basic understanding of Microsoft Office software packages
- Great hospitality skills and a flair for entertaining
- Ability to work independently
- Happy and confident manner
- Comfortable with undertaking office management tasks
Our commitment to diversity and inclusion
We believe diversity brings creativity, which is at the heart of everything we do. We are actively engaging in creating an environment free of discrimination.
Landor is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on race, colour, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, gender identity or expression, sexual orientation, marital status, or any other legally-recognized protected basis under federal, state, or local law.
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