Executive Assistant/Operations Manager

Elevate Your Career with QG Landscape Inc: Join Us as a Senior Executive Assistant!

Job Title: Senior Executive Assistant

Company Name: QG Landscape Inc.

Pay Range: $90,000 - $110,000 per year

Industry: Landscape Contractors - Residential, Commercial, Industrial

Location: New York, NY

Job Overview

We are seeking a highly skilled and dynamic Executive Assistant to support a serial entrepreneur who leads multiple successful businesses, manages a real estate and development portfolio, oversees a team of over 40 employees, and navigates the complexities of family life. You will need to be a skilled problem-solver and an organizational force given the complex calendaring and meeting planning that will be required. Additionally, you have a proven track record of success in supporting a C-level executive in a fast-paced, dynamic work environment. We are looking for someone who thrives in an environment where they multitask and context-switch frequently throughout the day, has an approachable attitude, is a mature professional, and is gifted with the ability to handle urgent, confidential, and challenging situations gracefully and tactfully.

Who We Are

At QG Landscape Inc, we pride ourselves on delivering exceptional landscape services that enhance and transform spaces. We're committed to fostering a workplace where employees grow, collaborate, and thrive. Join our dynamic team, where you'll be surrounded by supportive colleagues, enjoy long-term career growth opportunities, and experience exciting company events.

Key Responsibilities

• Operational Support: Assist in streamlining and optimizing day-to-day operations across our floral and landscape business and real estate portfolio. You will help with high-level project management, ensuring deadlines are met and processes are efficient.
• Email Management: Efficiently manage multiple email accounts, prioritize messages, and respond on behalf of the entrepreneur when necessary.
• Time & Resource Management: Ensure that the CEO's time is being used effectively by prioritizing tasks, delegating when needed, and anticipating challenges before they arise.
• Contract & Agreement Management: Review contracts and agreements, ensuring that all relevant details are understood and followed up on in a timely manner.
• Strategic Decision Support: Act as a sounding board for strategic decisions, helping to research and prepare reports, market insights, and data-driven recommendations.
• Business Growth: Support in identifying new business opportunities and potential partnerships, contributing to the continued growth of our ventures.
• Communication & Liaison: Draft professional correspondence and manage communication on behalf of the entrepreneur. Manage communications across multiple entities (businesses, partners, clients) with a high degree of professionalism. Act as a key point of contact for internal and external stakeholders.

Who You Are:

• Thrive in small business environments where you have the ability to wear multiple hats with huge growth potential.
• Want to work in an environment where you feel like you can make a big impact and that you fit in.
• Always looking at the big picture while managing day-to-day details. You understand the intricacies of running multiple businesses and know how to prioritize effectively.
• A problem solver. You anticipate challenges, offer creative solutions, and help drive projects forward independently.
• Exceptionally organized, able to manage competing priorities without missing a beat.
• Proactive, self-motivated, and ready to take initiative with minimal direction.
• A quick learner who adapts easily to new tasks and changing business dynamics.
• Tech-savvy with the ability to use and adapt to various tools and systems to improve efficiency.

Required Skills & Experience:

• Previous experience in an executive or operations assistant role, ideally supporting C-suite executives or entrepreneurs.
• Proven ability to manage multiple complex tasks while maintaining attention to detail.
• Experience in project management, operations, or a similar role is highly preferred.
• Strong communication skills, both written and verbal.
• A proactive, positive, and entrepreneurial attitude.
• Ability to work independently, anticipate challenges, and proactively find solutions while also collaborating as part of a team in a fast-paced environment.
• Tech-Savvy: Proficient in Microsoft Office Suite, Google Workspace, project management tools, and financial software. Ability to quickly learn new software and systems.
• Familiarity with QuickBooks is a plus, along with a solid understanding of financial reports.
• Discretion & Confidentiality: Strong understanding of handling sensitive information with discretion.

Benefits

• Health Insurance
• Paid time off
• Company vehicle when needed

Work Schedule

• Full-time:
• 8-10 hour shifts (Monday through Friday).
• Weekend availability as required.

Work Location

• Projects based in NYC

Equal Opportunity EmployerAt QG Landscape Inc, we value diversity and are committed to creating an inclusive environment for all employees. We embrace individuals from all backgrounds, ensuring everyone has the opportunity to succeed.Take the next step in your career with QG Landscape Inc. Apply today to join a team that values innovation, collaboration, and excellence in landscape construction!

Job Type: Full-time

Pay: $90,000.00 - $110,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $90,000 - $110,000