What are the responsibilities and job description for the Financial Aid Systems Analyst position at Lane Community College?
Posting Details
AA/EEO Statement
AA/EEO Statement:
Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ individuals, veterans, and candidates and employees living with disabilities.
Veterans Statement
Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call 541-463-5586.
- Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources; Zack Roush, roushz@lanecc.edu, 541-463-3970.
- Lane Community College ensures that all documentation submitted to HR will remain confidential.
Position Information:
Posting Number:
250031
Job Title:
Financial Aid Systems Analyst
Applicant Notification:
Department Information
Our Enrollment and Student Financial Services Department is seeking to hire a full-time Financial Aid Systems Analyst.
- Lane uses a redacted application for screening Minimum Qualifications. Please complete the online application in its entirety. See our FAQs for more details.
Search Information
- Provide all documents as requested; a resume may not take the place of any one section of the application.
- Unofficial Transcripts are required for this position at the time of application. See instructions below.
- Incomplete applications will not be considered.
Location:
Main Campus
Classification:
Financial Aid Advisor - Lead
Position Type:
Classified
Anticipated Start Date:
Upon Hire
Salary/Wage:
Annual
Salary/Wage Range:
$25.87 - $37.94 (Classified Salary level 13)
Salary/Compensation Statement:
- Hourly wage reflects an approximate annual salary of $53,815 – $78,921.
- New employees may not be placed on the salary schedule higher than any current employee in this classification with the same or greater number of years’ relevant experience.
- Lane’s robust Benefits package includes a generous contribution toward medical, dental and vision insurance, basic term life insurance, long term disability, vacation leave, personal time and paid sick leave.
- Lane Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.
Grant Statement:
Working Schedule:
Full-time; Variable work hours based upon department needs; Mornings, evenings, and weekends may be required.
FLSA:
Non-Exempt
Position Status:
Permanent
Full/Part:
Full-Time
Annual Schedule:
260 Day (12 Month)
Annual Schedule Details:
Quicklink for Posting:
https://jobs.lanecc.edu/postings/13175
POSTING TEXT
Posting Date:
03/20/2025
Closing Date:
04/20/2025
Applicant Pool:
No
Open Until Filled:
No
Required QUALIFICATIONS
Required Education:
Two (2) years post-secondary with coursework in training and development, project management, business, accounting, computer programming or other related area.
Required Experience:
Three (3) years of experience showing progressive responsibilities in financial aid (Title IV Programs) and/or experience working with computer systems, i.e. educational ERP software system.
Licensure or Certification Requirements
Conditions of Employment:
- Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our FAQs for more detail.
- Must work and reside in the state of Oregon at the time their work is being performed.
Preferred QUALIFICATIONS
Preferred Education
Bachelor’s Degree in computer science, business, organizational development, or education.
Preferred Experience
- Experience working in a community college setting and project management.
- Experience utilizing the Ellucian Banner Software.
Language Statement
We welcome multilingual applicants who can support and welcome all students.
Bilingual/Multicultural Statement:
Inclusiveness, diversity, and equity are integral to Lane’s commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education.
Equivalency Statement:
We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lane mission of transforming lives through learning.
Position Purpose:
The Financial Aid Representative team operates in fast-paced and an innovative work environment designed to promote student success. This position provides functional Banner systems support to staff, student and faculty in the area of financial aid, including batch processing procedures, training and new development. This position also utilizes and develops software strategies to improve the processing of financial aid for students and staff.
Essential Functions:
- Loading records and processing FAFSA/ISIRs.
- Direct communication with the Department of Education to resolve overpayments, conflicting information flagged by ED between Title IV eligible schools, as well as troubleshooting error reports and maintaining effective communication.
- Packaging students’ financial aid offers and making sure that they are accurate.
- Disbursing aid to students who have already been packaged. Disbursement is a three-day process, which begins every Tuesday in financial aid. The initial payment every term requires hours of file review and preparation including, but not limited to dual enrollment, repeated coursework, scholarships and grants, as well as interrelated veterans payments and benefits.
- Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students.
- Other duties as assigned.
Equity and Inclusion
- Demonstrate Lane Community College’s core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities.
- Duties are carried out respectfully, inclusively, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran’s status, nationality, age, language, origin or employment status.
- Must demonstrate an active concern for meeting the needs of students, staff, and the public.
- Actively assist with ADA compliance in conjunction with Lane Community College’s Human Resources and Disability Resources departments; support appropriate access for persons with disabilities to facilitate student and staff success; mentor and role-model cultural competency for persons with disabilities.
Supervision Statement:
Reports to and works under the overall policy guidance of the Director of Financial Aid. Work is performed independently based on previous knowledge and professional judgment, according to local, State and federal regulations, applicable laws, College policies and program guidelines. Work is reviewed by the supervisor for the effective coordination of the project/program and the quality of services provided to the target population by staff.
This position coordinates and leads the work of financial aid professionals. This position plans work, assigns tasks, provides priorities and trains staff. This position is available to answer questions and troubleshoot problems on a daily basis.
This position coordinates and leads the work of financial aid professionals. This position plans work, assigns tasks, provides priorities and trains staff. This position is available to answer questions and troubleshoot problems on a daily basis.
Physical Demands/Working Environment:
This position works indoors and is exposed to usual office working conditions that includes office noises and interruptions, such as printers, telephones, and visitors. This position requires that an employee be able to sit or stand for extended periods of time; perform cognitive and psychometric work for more than six (6) hours a day. Work may require transporting materials up to twenty-five (25) pounds. Work safely.
Knowledge Skills and Abilities:
- Basic operating knowledge of Title IV regulations related to verification.
- Basic operating knowledge of Title IV regulations related to packaging and packaging philosophies
- Basic operating knowledge of Title IV regulations related to cash management and resolution
- Understanding how to build a population selection and database architecture
- Knowledge of trouble shooting database errors in Banner
- Knowledge of time management and a consistent record of reliable attendance
- Ability to manage many competing priorities
- Integrative understanding of how systems are connected to Banner
- Ability to identify opportunities for systems improvements
- Knowledge of native Banner systems and the myriad causes that prevent a student from packaging financial aid awards
- Ability to speak with internal partners (IT), and understand critical patches and how they affect both financial aid and its related systems
- Understanding of federal processing sites like COD, NSLDS, and FSA Partner Portal
- Ability to provide support to employees working to meet accreditation standards through evaluation and assessment of student outcomes
Applicant Instructions:
Application Instructions
- Lane uses a redacted application for screening Minimum Qualifications. Incomplete applications will not be considered. All fields in the application must be completed, including employment dates, work hours, and detailed job duties. See our FAQs for more details.
- Resume / Curriculum Vitae (CV) may not take the place of any section in the application.
Required Documents
To be considered a candidate for this position, all of the following must be included in the application package:
- Application – Complete and submit online via the applicant portal.
- Resume/CV – Comprehensive of experience, education, and accomplishments.
- Cover Letter – Clearly detailing how you meet the qualifications for the position.
- Transcripts – See instructions below.
If applicable: DD214 – Veterans, please fax, e-mail, mail, or deliver your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College, attn. Zachary Roush, roushz@lanecc.edu, Fax: 541-463-3970.
Additional documents and letters of reference are not accepted.
Questions?
- For assistance with the online application call Human Resources at 541-463-5586
- For position questions contact Zachary Roush , roushz@lanecc.edu, 541-463-5473
How to monitor your application
- Enter recruitment@lanecc.edu into your Safe Senders list. Notifications will be sent toward the end of the search process.
- Visit your Employment Opportunities account. The main page will show your status in the search.
Positions close at 9:00 pm PST.
Transcript Instructions:
Transcripts are Required
In order to be considered for the position unofficial or official transcripts must be provided.
Attach under “Optional Document”, fax, email, deliver or mail to:
Lane Community College
Human Resources
Posting #250031, Attn: Zachary Roush
4000 E. 30th Ave.
Building 3, 1st floor
Eugene, OR 97405
Fax: (541) 463-3970
E-mail: roushz@lanecc.edu
Posting #250031, Attn: Zachary Roush
4000 E. 30th Ave.
Building 3, 1st floor
Eugene, OR 97405
Fax: (541) 463-3970
E-mail: roushz@lanecc.edu
College and Division Information:
College Information
The goal of Lane Community College is to help students achieve their dreams and transform lives through learning. The faculty and staff are dedicated to helping students succeed. Lane partners with businesses in the community to help shape the current and future workforce.
Lane is a learning-centered community college that provides affordable, quality, lifelong educational opportunities.
History
Lane was founded in 1964 by a vote of local citizens, and the main campus opened in 1968. The college was a successor to the Eugene Technical-Vocational School that was founded in 1938. Lane has received many awards and accolades for its innovative programs and high quality instruction. The college is a member of the League for Innovation in the Community College.
One of the advantages of working Lane is living in the area. Lane’s main campus is in Eugene, a city known for its quality of life and for being the home of the University of Oregon. Eugene is home to more than 178,000 people and neighboring Springfield has more than 73,000 residents comprise the third largest population center in the state. Eugene and Springfield are nestled in the Willamette Valley between the Pacific Ocean and the Cascade Mountains. Some peaks in the Cascade Range can be seen from main campus. The area’s scenic mountains, forests, rivers, lakes, and coastline offer many opportunities for outdoor adventures or for just sitting back and enjoying the view. See what’s new at Eugene, Cascades & Oregon Coast (link is external).
Union Association:
LCC Employees Federation (Classified)
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
- * What techniques or strategies have you used to empower collaboration and/or boost team engagement?
(Open Ended Question)
- * Do you have experience using SCT Banner software? Please explain. (1200 characters, spaces included, maximum)
(Open Ended Question)
- * Explain how diversity and multicultural experience has played a role in your education and/or career.
(Open Ended Question)
- If applicable, please describe how you are alternatively qualified based on your experience, training, and education, or other qualifications.
(Open Ended Question)
Hiring Documents
Required Documents
Optional Documents
- Resume
- Cover Letter
- Transcripts
- Transcripts #1
- Transcripts #2
- Transcripts #3
Salary : $53,815 - $78,921
