What are the responsibilities and job description for the Elections and Recording Supervisor position at Lane County?
JOB
Lane County Clerk's OfficeAbout the PositionLane County is seeking a Recording Supervisor to join the County Clerk's Office, a team dedicated to providing critical services that directly impact our community. The County Clerk's Office oversees local, state, and federal elections, maintains the voter registration database for Lane County electors, responsible for recording real property documents, issuing marriage licenses and domestic partnerships, and supporting the Property Value Appeals Board. As the Recording Supervisor, your primary responsibility will be supervising the Deeds and Records program, ensuring accurate and efficient operations in the following areas: Real Property Recording (property deeds)Marriage License IssuanceDomestic PartnershipsProperty Value Appeals Board (application and hearings processes)While this position may include opportunities to support elections in the future, the primary focus will be overseeing Recording duties.In this role, you will: Coordinate and oversee program activities with professionalism and attention to detail.Serve as a liaison and advocate for internal and external stakeholders.Develop and implement program policies and procedures, ensuring compliance with legal requirements.Supervise and provide leadership to a team of professional, technical, and support staff.Manage contracts and support operational efficiency within the office.We are looking for a leader with exceptional communication skills, a commitment to excellence, and a sharp eye for detail. If you thrive in a role that requires integrity, technical expertise, and the ability to inspire and guide a team, we encourage you to apply and make a meaningful impact in Lane County.About the DivisionThe County Clerk will administer all federal, state, and local laws as they apply to conducting elections, processing voter registration, recording land documents, and issuing marriage licenses, while maintaining the highest degree of integrity and accuracy, and providing exceptional customer service. Schedule: Monday – Friday; 8:00 am – 4:30 pm. Some evening and weekend shifts may be required during the election cycle.*This is a non-represented position*
EXAMPLE OF DUTIES
Education & Experience: Eight years of education and/or experience in elections oversight, government record keeping, public administration, or similar, including one years of experience in a supervisory, management, or leadership role; or a combination sufficient to successfully perform the essential duties of the position.Special Requirements: Schedule is Monday-Friday from 8:00am - 4:30pm with possible overtime and limited periods of restricted time off during peak election season. Staff perform statutorily required in-person serves and the office is open to the public, requiring staff to work in-person. Licensing Requirements: Oregon Driver's License.Notes: Passing a background check will be required for this position.Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
SUPPLEMENTAL INFORMATION
Equal Employment OpportunityLane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.Strategic PlanIn alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.The 2022 -2024 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.Veteran Preference Information
Lane County Clerk's OfficeAbout the PositionLane County is seeking a Recording Supervisor to join the County Clerk's Office, a team dedicated to providing critical services that directly impact our community. The County Clerk's Office oversees local, state, and federal elections, maintains the voter registration database for Lane County electors, responsible for recording real property documents, issuing marriage licenses and domestic partnerships, and supporting the Property Value Appeals Board. As the Recording Supervisor, your primary responsibility will be supervising the Deeds and Records program, ensuring accurate and efficient operations in the following areas: Real Property Recording (property deeds)Marriage License IssuanceDomestic PartnershipsProperty Value Appeals Board (application and hearings processes)While this position may include opportunities to support elections in the future, the primary focus will be overseeing Recording duties.In this role, you will: Coordinate and oversee program activities with professionalism and attention to detail.Serve as a liaison and advocate for internal and external stakeholders.Develop and implement program policies and procedures, ensuring compliance with legal requirements.Supervise and provide leadership to a team of professional, technical, and support staff.Manage contracts and support operational efficiency within the office.We are looking for a leader with exceptional communication skills, a commitment to excellence, and a sharp eye for detail. If you thrive in a role that requires integrity, technical expertise, and the ability to inspire and guide a team, we encourage you to apply and make a meaningful impact in Lane County.About the DivisionThe County Clerk will administer all federal, state, and local laws as they apply to conducting elections, processing voter registration, recording land documents, and issuing marriage licenses, while maintaining the highest degree of integrity and accuracy, and providing exceptional customer service. Schedule: Monday – Friday; 8:00 am – 4:30 pm. Some evening and weekend shifts may be required during the election cycle.*This is a non-represented position*
EXAMPLE OF DUTIES
Education & Experience: Eight years of education and/or experience in elections oversight, government record keeping, public administration, or similar, including one years of experience in a supervisory, management, or leadership role; or a combination sufficient to successfully perform the essential duties of the position.Special Requirements: Schedule is Monday-Friday from 8:00am - 4:30pm with possible overtime and limited periods of restricted time off during peak election season. Staff perform statutorily required in-person serves and the office is open to the public, requiring staff to work in-person. Licensing Requirements: Oregon Driver's License.Notes: Passing a background check will be required for this position.Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
SUPPLEMENTAL INFORMATION
Equal Employment OpportunityLane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.Strategic PlanIn alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.The 2022 -2024 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.Veteran Preference Information
