Administrative Specialist (Direct Hire)

Summary As an Administrative Specialist supporting the Administrative Support and Analysis Branch (ASAB), you will be responsible for a wide variety of analytical, human resources, administrative, and associated management support services for the organization(s) to which assigned, and you will conduct analytical studies requiring the identification and resolution of issues and problems of administrative support functions. Responsibilities Oversees and manages a variety of administrative programs in areas such as awards administration, training, performance management, position management, personnel actions, and related administrative support services. Reviews or develops staffing documentation for vacancy announcements, provides advice on personnel and staffing actions submitted by managers, and serves as a liaison between the Human Resources (HR) Office and HR Business Partners. Collects data and creates and maintains databases that reflect the status of administrative requirements and various items of interest to management to provide accurate, timely custom reports. Updates managers on the status of actions. Develops and delivers updates and status of reports and correspondence to managers, and fosters understanding and acceptance of findings and recommendations. Coordinates and oversees activities for the GS and SES leadership, supports the Agency / Center calls for various actions, makes recommendations to management, and follows Agency / Center guidelines and schedules. Resolves complex organizational problems and develops recommendations by gathering information to identify and analyze issues. Reviews administrative directorate products to ensure timely submission, proper format, adherence to criteria, and responsible for keeping managers informed of policy or administrative requirements changes and assuring management adherence. Assists management in determining training needs, defining and recommending training sources and requirements, and reviewing training requests. Foster a culture of engagement, diversity, inclusiveness, excellence and innovation. Champion NASA's commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork. Requirements Conditions of Employment Qualifications Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. To qualify for GS-11, you must have : a) One year of directly related specialized experience equivalent to the GS-09 level : Reviewing administrative products to ensure timely submission, proper format, and adherence to given criteria; Performing administrative management functions that fulfill organizational requirements to secure adequate control of deadlines, progress reports, and databases; Collecting, reviewing, and / or analyzing data in various databases. OR b) Completed all requirements for a doctoral degree (i.e., Ph.D. or equivalent) in an appropriate field OR c) Completed 3 full academic years of progressively higher-level graduate education leading to a Ph.D. degree or equivalent doctoral degree in an appropriate field OR d) LL.M., if related OR e) Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job. NASA prohibits the use of artificial intelligence (AI) or AI-assisted tool in drafting application and assessment responses. Please visit to review NASA's guidance on the use of AI tools during the application process. Education If you are using education completed in the United States to meet the qualification requirements, your degree must have been awarded from a college or university that is accredited by a recognized accrediting organization. For a list of schools that meet this criteria, go to If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs. These education credentials must be deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit : All degrees must have been received in the year of, or any year subsequent to the original date of accreditation. Additional Information Additional selections may be made for similar positions across NASA within the local commuting area(s) of the location(s) identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) within NASA. CTAP / ICTAP will be cleared for any additional selection from this announcement. If you have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP), you must : - Indicate your eligibility when applying for a position. The questionnaire asks you to identify your ICTAP / CTAP eligibility. - Meet the minimum qualifications requirements for the position - Submit proof that you meet the requirements for CTAP / ICTAP as indicated in 'Required Documents' For additional information about CTAP / ICTAP eligibility, click here -