What are the responsibilities and job description for the Administrative Assistant/Office Assistant position at Language Kids Houston LLC?
Benefits:
- Company parties
- Competitive salary
- Paid time off
- Training & development
Job Title
Administrative Assistant/Office Assistant
Company Overview
Language Kids World is dedicated to helping children learn second languages in a fun, engaging way. At Language Kids World, we passionately guide children on a joyful and enriching journey into the wonders of foreign languages, fostering an environment that nurtures fluency, friendship, and curiosity about the world’s diverse cultures. We aim to cultivate open-minded global citizens who embrace cultural diversity and the unique qualities of others, contributing to a more inclusive and harmonious world. Through laughter, learning, and the language of friendship, we at Language Kids World are committed to making the world a better place—one child, one word, and one smile at a time.
Our goal is to make language learning accessible and enjoyable for all children, offering after-school programs, summer camps, private lessons, and online classes in languages like Spanish, French, Mandarin Chinese, American Sign Language, and English. Our curriculum combines language development with cultural education through songs, games, and interactive activities. We value diversity, inclusion, and equity, ensuring all children feel welcome and included, regardless of their background or language level. Join us in helping children build valuable language and cultural skills!
Job Purpose/Overview
The Administrative Assistant will support the operations of Language Kids World by handling a variety of administrative and clerical tasks. This role is essential in maintaining organization, ensuring timely communication, and assisting with the smooth functioning of activities across our language immersion programs. We are looking for someone who embodies our core values: Dependable, Caring, Inclusive, Safe, Educational, Energetic, Fun, and Happy—a person who thrives in a dynamic, family-oriented environment.
Key Responsibilities
- General Office Support: Answer and direct phone calls, respond to emails, and manage daily correspondence.
- Scheduling: Assist with scheduling meetings, coordinating class schedules, and managing calendars for team members or executives.
- Data Entry: Accurately enter and maintain data in our systems, including class rosters, tutoring schedules, client records, and invoices.
- Document Management: Organize, file, and maintain office documentation, both physically and digitally, including reports, enrollment forms, and communications with families and schools.
- Client and Visitor Relations: Greet visitors and clients (families, teachers, and school representatives) with a welcoming attitude, providing information about our language immersion services.
- Office Supplies: Monitor and manage office supplies; place orders as needed and liaise with vendors for any office or classroom needs.
- Mail Handling: Sort and distribute incoming mail, manage outgoing mail, and process packages related to camp and class materials.
- Meeting and Event Assistance: Help prepare for meetings or events, including printing materials, setting up rooms, and arranging refreshments for team meetings.
- Administrative Projects: Provide support for office projects, research tasks, or event coordination as needed for our language programs, tutoring sessions, or summer camps.
- Transportation: Must have a reliable vehicle and transportation, as this position may require making deliveries to staff or schools, attending community events, and supporting off-site activities as needed.
- Other tasks as assigned.
Required Skills & Qualifications
- Education: High school diploma or equivalent; additional qualifications in office administration are a plus.
- Experience: 1-2 years of experience in an administrative or office support role.
- Skills:
- Proficiency in MS Office Suite (Word, Excel, Outlook).
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize workload.
- Basic knowledge of office equipment (printers, scanners, etc.).
- Ability to handle confidential information with discretion.
Preferred Skills
- Familiarity with office management tools or software.
- Basic bookkeeping knowledge is a plus.
Work Environment
Office hours are typically Monday to Friday from 9:00 AM to 5:00 PM. However, the hours will change depending on our programs, requiring some flexibility. This position is on-site at our Houston office (1245 Heights Blvd, Houston, TX 77008), with occasional opportunities to support our programs in the community.
Compensation and Benefits
- Competitive hourly wage based on experience.
- Paid time off and potential for growth within the company.
Salary : $15 - $17
