Office Assistant - Part Time

Bilingual PLUS

This is a Part Time Position 9am to 3pm Mon - Fri

20 to 30 Hours per week

(Hours may may be reduced based on workload)

PRINCIPLE DUTIES, RESPONSIBILITIES AND ESSENTIAL ELEMENTS OF THE JOB

• Maintain a constant presence at the front desk
• Greet visitors, issue visitor badges, locate requested personnel
• Answer questions and schedule electronic meetings for visitors and applicants
• Distribute Contractor Briefing Packet per instruction book and retain sign offs
• Answer multi-line phones, answer questions and redirect calls as needed
• Operate plant wide paging system, assist with mass emails, calls or texts
• Responsible for Mail sorting– both incoming & outgoing
• Maintain and organize personnel files and folders
• Maintaining Stock and inventory of tools, office supplies and production supplies in front office storage areas
• Unpacking boxes of supplies and stocking supply shelves
• Stocking and maintaining multiple supply lockers
• Posting and removing signage and maintaining company communication boards
• Compile packets for Orientation, Interviews, or Employee notices
• Participating in planning and supporting company events, theme days and parties
• Retrieve shippers or invoices from Shipping Dept
• Assemble various booklets, binders and packets
• Maintain required paperwork and postings in office seating
• Call backs for interviews, maintain interview tracker and calendar
• Maintain in and outgoing fax database, and voicemail
• Maintain a clean and neat workspace, lobby and conference rooms, call for maintenance / janitorial when necessary
• Support HR, Payroll and Office Staff as needed
• Misc. projects as assigned by Management
• Any other assignment as directed by management
• Other duties as delegated by management

EDUCATION / SKILLS / EXPERIENCE

• High School Diploma
• Must have Professional and pleasant demeanor
• Computer literate, intermediate knowledge of MS Works Excell and PowerPoint
• Able to communicate with employee and general public
• Basic math skills
• Good communication skills
• Basic understanding of accounting
• Organizational skills, able to efficiently multitask
• Operate phone system, fax and copy machines