What are the responsibilities and job description for the Assistant Construction Manager position at Lapin Services?
Assistant Construction Manager
Lapin Services is seeking an organized and detail-oriented Assistant Construction Manager to support the construction team with project administrative tasks, permitting, financial documentation, and customer/vendor coordination. The ideal candidate will have strong experience in construction administration and be adept at handling various responsibilities that ensure project efficiency and accuracy.
Key Responsibilities:
- Manage the permitting process for all construction projects, ensuring timely submission and follow-up for all necessary permits.
- Maintain and update project files, including permits, submittals, as-builts, and change orders. Ensure all documentation is filed correctly and remains current throughout the project.
- Oversee the Work-in-Progress (WIP) report, ensuring it is up-to-date and accurate, reflecting the current status of ongoing projects.
- Collaborate with project managers and the construction manager to track and report on the financial health of each project.
- Billing and Collections: Prepare invoices based on project progress and submit them to clients. Ensure timely collections. File liens as needed.
- Review contract terms and ensure that invoices, payments, and financial reporting adhere to contract agreements.
- Provide administrative support to the Project Managers and Construction Manager.
- Assist with contract preparation, ensuring that all project agreements, including subcontracts and change orders, are accurately documented and executed.
- Ensure that all projects comply with relevant regulations and maintain a comprehensive record of all permits and approvals throughout the project’s lifecycle.
- Handle general administrative duties, such as scheduling meetings, preparing reports, and ensuring all project documentation is readily available.
- Assist in procuring materials and equipment, ensuring that orders are placed on time and in compliance with project timelines and budgets.
Qualifications:
- Bachelor's degree or at least 8 years experience in construction administration, management, or a similar role.
- Strong understanding of construction permits, billing, and project financials.
- Proficient in QuickBooks (required), ServiceTitan (preferred), or similar pm/accounting software.
- Strong organizational skills with the ability to handle multiple tasks and meet deadlines.
- Excellent attention to detail and accuracy in managing project documentation.
- Good communication skills and the ability to work effectively with various stakeholders, including contractors, vendors, and clients.
Benefits:
- Health Insurance: We cover 60% of employee-only health insurance premiums.
- Vision and Dental Insurance: Available to employees at a competitive price.
- Paid Time Off: Enjoy 5 paid holidays per year, plus 7 paid personal days after 6 months of service.
- Referral Program: Bonuses for referring candidates who are successfully hired.
- Employee Discounts: Access exclusive discounts for Lapin Services’ products and services.
- Growth Opportunities: We are committed to your professional development and offer pathways for career advancement.
Compensation: $90,000 Salary per year.
Location: 3031 40th Street, Orlando, FL 32839. This is not a remote position.
Job Type: Full-time
Pay: From $90,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No nights
- No weekends
Education:
- Bachelor's (Preferred)
Experience:
- construction administrative: 8 years (Required)
Ability to Relocate:
- Orlando, FL: Relocate before starting work (Preferred)
Work Location: In person
Salary : $90,000
