What are the responsibilities and job description for the Bookkeeper - Junior High [CE13] position at Laramie County School District 1?
TSS Unit
260 day contract
Mon-Fri
8 Hours daily
Pay Column G: 15.12/per hour Benefits
Laramie County School District 1
Job Description
Job Title: Bookkeeper
Revised Date: November 2020
Department: School Support
FLSA Status: Non-exempt
Work Year: 10 Month
Salary Schedule: TSS – 260 days
SUMMARY: This position is responsible for providing an fiscal services for the assigned school and its employees who provide instructional and support services for students; conveying and updating fiscal information; and ensuring that fiscal practices are followed and disbursement of funds are within proper and legal guidelines.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Tasks Descriptions
Frequency
% of
Time
1. Assists in the development of school budget by providing input into the overall planning and budgetary requirements. Analyzes expenditures against budget for the purpose of determining feasibility of service within budget parameters, making recommendations, and/or maximizing use of funds.
A/M
10%
2. Confers with students, staff, advisors and/or vendors regarding required documentation and/or procedures (e.g. account balances, budget categories, etc.) to convey information necessary to complete transactions and/or providing general technical assistance. Collects money (e.g. fines, registration fees. etc.) to complete transactions, prepare bank deposits and record in the school district database system.
D
15%
3. Assists in yearly asset inventory (e.g. applying assists numbers, bar coding, etc.) to provide up-to-date information for asset management. Receives incoming freight, inspect for accuracy and post goods receipts to get supplies to staff and maintain accurate records.
M/A
5%
4. Assists outside auditors by providing requested documentation and coordinating necessary project activities. Compiles financial information (e.g. end of year activity audit reports, 1099 information, etc.) to ensure compliance with financial, legal, and administrative requirements.
M
10%
5. Trains personnel on financial procedures for various school financial operations (e.g. Athletic Department, student clubs, etc.) to provide services within established guidelines. Informs personnel and/or vendors regarding required documentation and/or procedures to convey information necessary to complete transactions.
D
15%
6. Maintains a variety of fiscal information, files, and records (e.g. accounts payable, accounts receivable, student activities, contracts, Visa accounts, etc.) to provide an up-todate reference and audit trail.
D
10%
7. Research discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, etc.) to ensure accuracy prior to processing for action. Reconciles receipts and account balances to verify receipts, maintain accurate account balances, and comply with related policies, practices, and/or regulations.
W
10%
8. Prepares and performs record keeping for a variety of financial reports and statements (e.g.
student fees, general funds, money distribution, deposits, purchases, etc.) to document activities and provide written reference.
W
15%
9. Prepares a variety of written materials (e.g. reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
D
3%
10. Attends in-service trainings, staff meetings, workshops, etc. as to convey and/or gather information required to perform job functions.
W/M
2%
11. Performs other duties as assigned
Ongoing
5%
TOTAL =
100%
EDUCATION AND RELATED WORK EXPERIENCE:
- High school diploma, or equivalent, required
- Specialized courses in accounting, bookkeeping, finance, or business management, preferred
- 2-4 years’ experience in bookkeeping, finance, accounting, or related field
LICENSES, REGISTRATIONS or CERTIFICATIONS:
- Criminal background check required for hire.
TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES:
- Advanced oral and written communication skills?
- Advanced analytical skills?required;?ability?to?review and interpret technical information?and?draw conclusions
- Bookkeeping, accounting, and math skills
- Adapts easily to changing work standards
- Critical?thinking and?problem-solving?skills?
- Attention to detail
- Ability to schedule meetings, activities, or trainings as they relate to the job
- Ability to use pertinent software applications, manage and maintain accurate records, and plan and manage projects
- Ability to maintain confidentiality in?all aspects of the job?
- Ability and willingness to adhere to attendance expectations and to follow district procedures for absence reporting
- Ability to promote and follow Board of Trustees policies, District policies, and building and department procedures
- Ability to communicate, interact, and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds
- Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate/required safety equipment, and report unsafe conditions to the appropriate administrator
MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
- Operating knowledge of and?experience with personal computers and peripherals??
- Operating knowledge of and experience with typical office equipment, such as?telephones, copier, fax machine, etc.? Operating knowledge?of and experience with office productivity programs, such as Microsoft Office Suite, E-mail, etc.
- Operating knowledge of district information technology systems and department-specific?software and equipment required within 3 months after entering position
REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:
POSITION TITLE
Reports to:
Principal
POSITION TITLE
# of EMPLOYEES
Direct reports:
This position has no direct reports
BUDGET AND/OR RESOURCE RESPONSIBILITY:
- Makes recommendations that effect the allocation of resources; tracks and audits budget once it has been adopted, participates in data collection and organization of budget materials; may initiate requisitions
