What are the responsibilities and job description for the Assistant Director of Alumni Relations position at Laredo College?
Essential Duties and Responsibilities
The Assistant Director of Alumni Relation is responsible in advancing the College’s and the Division’s fundraising agenda, and gift solicitation including activities and initiatives that support the College’s mission.
As an employee of Laredo College, you are expected to adhere to the LC Employee Handbook, the LC Local and Legal policies (www.laredo.edu) and the Vice President of Institutional Advancement’s (VPIA) expectations and protocols at all time.
In addition, a confidentiality agreement should be signed every year on NEOED.
Characteristic Duties and Responsibilities
To be considered for this position, you are required to upload your resume and unofficial transcript(s). If recommended for this position an official transcript(s) will be required. In addition, if a license or certificate is required for this position, upload proof of your current license/certificate.
Required:
Work-study-study students
Supervision Received
Under the purview of the Director of Development.
Physical Requirements
While performing the duties of this job, the employee is regularly required to sit.
The employee is occasionally required to stand, walk, stoop, kneel, or crouch.
The employee must occasionally lift and/or move items weighing up to 50 pounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
Work is performed in a standard office environment.
Work inside a well-lighted and air-conditioned area most of the time.
The noise level in the work environment is usually quiet to moderate.
Safety
Required to work safely and follow safety rules.
Report unsafe working conditions and behavior.
Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
Special Conditions
Immediate supervisor may assign other duties.
May be required to work outside regular working hours, as needed.
May be required to work at a different college work site or campus as needed.
EEO Statement
In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices.
Foreign Degrees
Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. http://tea.texas.gov/Texas_Educators/Certification/Out-of-state_Certification/Foreign_Credential_Evaluation_Services/ http://www.naces.org/members.htm
Disclaimer
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.
The Assistant Director of Alumni Relation is responsible in advancing the College’s and the Division’s fundraising agenda, and gift solicitation including activities and initiatives that support the College’s mission.
As an employee of Laredo College, you are expected to adhere to the LC Employee Handbook, the LC Local and Legal policies (www.laredo.edu) and the Vice President of Institutional Advancement’s (VPIA) expectations and protocols at all time.
In addition, a confidentiality agreement should be signed every year on NEOED.
Characteristic Duties and Responsibilities
- Assist the Director of Development and Vice President of Institutional Advancement (IA) in developing and maintaining processes, programs, and activities to promote the receipt of gifts from the community and place Laredo College in a favorable light within the community and promote a team environment and inclusivity.
- Solicit alumni support for the College’s mission and goals using a strategic approach to secure funding for college projects and programs. The solicitation and alumni strategic plan should include annual giving, stewardship, donor relations and general fundraising and are the responsibility of everyone in the department.
- Undertake campaigns and activities which inform the community of the College’s needs for external funding that support the College’s mission.
- Assist the College in the development and implementation of fundraising activities to support the College’s mission.
- Provide insight and training on BANNER and other office financial/advising college related software.
- Maintain databases thru the use of Raiser’s Edge, college Banner System for contacting distinguished alumni, friends, donors, and community leaders.
- Maintain databases which record gifts to the College and the College’s stewardship of those gifts including impact books and accounting data by month and year.
- Keeps Development website up to date with all donations awarded including press releases supporting said awards.
- Serve as the lead on alumni database by semester and track donations thereafter.
- Create Alumni funding initiatives that result in resources for the College supporting its mission.
- Build and maintain relationships with potential donors, donors, alumni and community.
- Monitor social and civic community events affecting donors including major news, accomplishments, celebrations, passing of family/relatives and/or friends, etc.
- Assist and participate in College-wide fundraising activities with the Development Team and VP of Institutional Advancement’s Office that helps secure donor funds for the College. This may include President designated events.
- Provide input and assist in the creation of letters, brochures, pamphlets, and proposals in support of gift solicitation and donor recognition activities as a department.
- Maintain relationships with schools, community groups, philanthropic organizations, and businesses that support the College’s mission and goals as designated by the VP of Institutional Advancement and/or President.
- Understand and stay informed of all funding areas of the Laredo College Education Foundation.
- Assist in securing monetary awards contributed by private donors, foundations, donor grants and alumni for scholarship purposes.
- Work directly with the Laredo College Accounting Department, specifically with the accountants assigned to alumni/employee giving on balances and reports. Reports must be up to date.
- Assist in acquiring matching funds for College-related needs that support the college’s mission and strategic plan. Work as a department.
- Work with Development team on institutional effectiveness goals and outcomes for the Development Department.
- Understand and assist in the preparation of financial reports on new/existing donors, foundations, and grants by month.
- Stay in communication with the Development team, Grants, and Community & Media Relations departments on any events and activities that impact the College funding and/or advancement. This includes departments outside of the IA Division.
23. Performs other duties as assigned by the Director and the VP of Institutional Advancement.
NOTICE: Required DocumentsTo be considered for this position, you are required to upload your resume and unofficial transcript(s). If recommended for this position an official transcript(s) will be required. In addition, if a license or certificate is required for this position, upload proof of your current license/certificate.
Required:
- Minimum of Bachelor’s degree from an accredited college/university required; and three to five years related experience and/or training or equivalent combination of education and experience.
- Three to five years of related work experience and/or experience in non-profit, or higher education setting.
- Must have a valid Driver’s License and current car insurance to travel as required. In accordance with CJ (Local) while driving on College District business, employees are required to abide by all applicable laws, rules, regulations ordinances, policies, and procedures.
- Master’s Degree or degree in business-related field.
- Three years of progressively responsible experience in individual fundraising, alumni relations, community, private foundations, and/or corporate fundraising.
- A professional disposition is required at all times.
- Bilingual (English and Spanish) preferred.
- Strong customer service and community relations skills.
- Ability to use personal computer and various word processing and spreadsheet software programs which includes MS Office Suite, Zoom, TEAMS, One Drive, Google Drive and the internet to promote efficiency.
- Must be able to multi-task.
- Must be able to adapt and work well under pressure.
- Must be able to exercise good judgment, maintain a positive attitude, and work in a fast-paced environment.
- Effective organization and planning skills.
- Ability to attend to detail and ensure accuracy of data.
- Ability to take initiative and utilize innovative techniques and ingenuity in working on the department’s responsibilities, duties and action items.
- Strong knowledge of funding resources, laws and standards of foundations, state, national and personal donor development.
Work-study-study students
Supervision Received
Under the purview of the Director of Development.
Physical Requirements
While performing the duties of this job, the employee is regularly required to sit.
The employee is occasionally required to stand, walk, stoop, kneel, or crouch.
The employee must occasionally lift and/or move items weighing up to 50 pounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
Work is performed in a standard office environment.
Work inside a well-lighted and air-conditioned area most of the time.
The noise level in the work environment is usually quiet to moderate.
Safety
Required to work safely and follow safety rules.
Report unsafe working conditions and behavior.
Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
Special Conditions
Immediate supervisor may assign other duties.
May be required to work outside regular working hours, as needed.
May be required to work at a different college work site or campus as needed.
EEO Statement
In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices.
Foreign Degrees
Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. http://tea.texas.gov/Texas_Educators/Certification/Out-of-state_Certification/Foreign_Credential_Evaluation_Services/ http://www.naces.org/members.htm
Disclaimer
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.
Salary : $63,997 - $77,096
