What are the responsibilities and job description for the Human Resources Benefits & Leave Specialist position at Laredo College?
Essential Duties and Responsibilities
Under the supervision of the Assistant Director of Human Resources and the Executive Director of Human Resources, assists with the administration of employee benefits and retirement, processing leave requests, managing accommodation requests, handling exit processing, and reporting state and government benefits. Develops, expedites, and maintains files, records, and other documents. Performs benefit and leave processes requiring good judgment. Uses good human-relations and problem-solving skills in the application of established policies and procedures. Exercises responsibility for the accurate and timely processing of benefits, deductions and other related matters. Provides day-to-day advice, assistance, and follow-up to departments, employees, external agencies, and/or members of the general public in the application of specified policies, procedures, and documentation.
Characteristic Duties and Responsibilities
2. Prepares documents and composes correspondence, as required, on specific policy and procedural issues.
3. Processes employee enrollment, changes, termination of benefit plans.
4. Assists with coordinating open enrollment periods and facilitate benefit presentations.
5. Processes and tracks leave requests (status, documentation, and leave balances) to ensure compliance with federal and state regulations.
6. Assists with the interactive process for reasonable accommodations, maintains documentation, requests, and actions taken.
7. Assists with employee exit process and interviews, including collecting and maintaining documentation and feedback.
8. Processes separation documentation needed by Payroll to finalize employee final paychecks and benefit termination.
9. Prepares and submits required reports for state and government benefit programs (TRS, ACA etc.) timely.
10. Assists with the administration of retirement plan enrollments, changes, and terminations.
11. Ensures compliance with all reporting deadlines and requirements.
12. Responds to inquiries regarding procedures, programs, and general questions.
13. Supports with general HR benefit training.
14. Assist with the New Employee Orientation and departmental projects.
15. Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance.
16. Assists Human Resources team with requests, projects and reports as needed.
17. Assists in Human Resources College wide activities such as Convocation, In-Service, Employee Recognition ceremony, etc.
18. Performs other duties as assigned.
NOTICE: Required Documents
To be considered for this position, you are required to upload your high school diploma or unofficial transcript or GED certificate. If recommended for this position an official transcript(s) will be required. If a license or certificate is required for this position, upload proof of your current license/certificate.
Required:
- Minimum of an Associate’s degree in business, computer information systems, accounting or related field; or a combination of degree and experience may substitute degree; or certification in office, technical or computer training and one-year related experience.
- One to Three years of human resources and/or employee benefits and leave administration experience.
- Must have a valid Texas Driver’s License.
Preferred:
- Experience in payroll, benefits, staffing, or accounting.; Experience in Human Resources Information Systems (HRIS).
- Office and/or Computer related training certificates.
- Knowledge of FMLA, ADA, and other relevant employment laws.
- High level of interpersonal skills to handle sensitive and confidential situations and documentation.
- Possess excellent telephone, written and oral communication skills.
- Knowledge of office administration procedures.
- Ability to operate standard office equipment.
- Must be familiar with technology, personal computer and related software applications.
- Must have strong attention to detail, maintain high level of accuracy, and possess solid organizational skills.
- Able to work independently, prioritize work flows, manage multiple priorities and meet deadlines.
- Must be able to understand and follow oral and written direction.
- Ability to develop and maintain effective working relationships with employees within the Human Resources department/division, employees of other divisions, and general public.
- Ability to maintain a high level of confidentiality.
- Proficiency in using a variety of computer software applications, especially Excel and Microsoft Word software. (MS Office programs).
Supervision Exercised
Assists with supervising student employees assigned to the Human Resources Office.
Supervision Received
Assistant Human Resources Director/Benefits & Leave Analyst and Executive Director of Human Resources.
Physical Requirements
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.
This is primarily a sedentary office classification although standing and walking between work areas may be required.
Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, calculator and to operate standard office equipment.
While performing the duties of this job, the employee is regularly required to sit.
The employee is occasionally required to stand, walk, stoop, kneel, or crouch.
The employee must occasionally lift and/or move items weighing up to 50 pounds .
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
Work is performed in a standard office environment.
Work-inside a well-lighted and air-conditioned area most of the time.
The noise level in the work environment is usually quiet to moderate.
Safety
Required to work safely and follow safety rules.
Report unsafe working conditions and behavior.
Take reasonable and prudent actions to prevent others from engaging unsafe practices.
Special Conditions
Immediate supervisor may assign other duties.
May be required to work outside regular working hours, as needed.
May be required to work at a different college work site or campus as needed.
EEO Statement
In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices.
Foreign Degrees
Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. http://tea.texas.gov/Texas_Educators/Certification/Out-of-State_Certification/Foreign_Credential_Evaluation_Services/ http://www.naces.org/members.htm
Disclaimer
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.
Salary : $17 - $21
