Administrative Assistant

Job Title: Administrative Assistant

JOB OVERVIEW: The duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities under the Office Manager’s supervision. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal administrative assistant should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

KEY RESPONSIBILITIES:

• Answer and direct phone calls for any internal team member
• Organize and schedule appointments for Managing Partner
• Plan meetings and take detailed minutes as directed by the office manager or other leadership
• Timely follow up calls/emails
• Manage the shipping of marketing materials and track delivery to ensure its received
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled operational reports
• Update and maintain office policies and procedures as directed by the office manager
• Order office supplies and research new deals and suppliers
• Maintain contact lists of internal team members and external partners
• Submit and reconcile expense reports
• Provide general support to visitors; including welcoming at front door, directing them where to go,
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

WORK EXPERIENCE:

Typically, 4 or more years of related experience: administrative/executive assistant experience

PREFERRED EDUCATION:

High School education, vocational training and/or on-the-job training. Bachelor's degree preferred.

GENERAL SKILLS & COMPETENCIES:

• Excellent understanding of industry practices
• Strong proficiencywith tools, systems, and procedures
• Strong planning/organizational skills and techniques
• Strong decision making, analysis and problem solving skills with ability to multi-task
• Excellent verbal and written communication skills
• Strong presentation and public speaking skills
• Strong interpersonal skills
• Strong conflict resolution skills and ability to deliver difficult messages
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Strong organizational skills with the ability to multitask

SPECIFIC KNOWLEDGE & SKILLS:

• Excellent P.C. skills required, including Microsoft Office (Word, Excel, HubSpot (highly preferred), PowerPoint, Outlook, Google Suite).
• Excellent verbal and written communication skills.

TRAVEL / PHYSICAL DEMANDS:

Travel not required. Office environment. No special physical demands required.

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Irving, TX 75063: Relocate before starting work (Required)

Work Location: In person

Salary : $60,000