Executive/Personal Assistant

Job Type: Full-time
Location: Tacoma Metro
Reports To: Ownership
Salary: $41,600 - $62,400 annually

Overview:
We are seeking a highly organized, discreet, and adaptable Executive & Personal Assistant to provide high-level administrative support to the business owners across both professional and personal domains. This is a trusted, hands-on role that requires exceptional attention to detail, emotional intelligence, and the ability to manage a broad range of tasks efficiently and with the utmost confidentiality.

This individual will serve as a key liaison between the owners and a variety of internal and external stakeholders, while also managing complex calendars, coordinating logistics, and handling sensitive family and household matters. During periods of reduced executive support needs, the Assistant will contribute to general administrative support across the organization.

Key Responsibilities

Owner & Family Support

• Manage and maintain executive calendars, including scheduling of meetings, appointments, and personal events.
• Act as a liaison for professional and personal matters, including communication with vendors, service providers, and business contacts.
• Coordinate personal errands, purchases, household logistics, reservations, and other family-related tasks.
• Draft, review, and manage correspondence, documents, and email communications with professionalism and discretion.
• Track key deadlines and ensure timely follow-up and completion of high-priority tasks.

Company & Team Support

• Support cross-departmental administrative needs including scheduling, data entry, document organization, and general office coordination.
• Maintain organized digital and physical filing systems for both business and personal use.
• Contribute to company initiatives, special projects, and team needs during lighter periods of executive assistance.
• Assist with processing expense reports and light finance-related administrative tasks.

Ideal Candidate Attributes

This role is well-suited for someone who is:

• Proactive & Responsive – Anticipates needs and takes initiative.
• Reliable & Punctual – Delivers with consistency and attention to deadlines.
• Discreet & Trustworthy – Handles confidential matters with integrity.
• Loyal & Dedicated – Committed to supporting long-term organizational and personal success.
• Professional & Kind – Maintains a calm, positive, service-oriented demeanor.
• Resourceful & Intelligent – Capable of independent problem-solving and multitasking across diverse responsibilities.

If you're an experienced assistant who thrives in a dynamic environment and values loyalty, discretion, and excellence, we welcome your application.

Company Benefits:

We offer a comprehensive group medical insurance plan to all hired full-time applicants that start the first of the month following the completion of continuous 60 of employment. We offer 4 plans to help employees access the best plan that fits their budget and needs. One plan is zero cost to the employee. We also have a company paid Life ($10,000) and AD&D plan ($40,000.00) that is for all benefit eligible employees. Employees must maintain no less than 32 hours per week to be considered ‘full-time’ for benefits.

In addition to medical insurance, we also offer vision, dental and various other ancillary coverages such as additional Life, AD&D, LTD, Accident, Hospital, and Pet insurance to name a few.

We also provide an Employee Assistance Program. This is a specialized referral program available to employees to assist in various personal situations. This includes counseling for substance abuse, financial difficulties, mental illness, family issues and more. These are all provided to the employee free of charge and confidential with a third party.

We will help plan for your future with our retirement plan available to all employees over the age of 21. The 401k plan starts after the completion of 2 months of employment, the employee will be automatically enrolled into the program starting at a 3% deduction and this will increase 1% per year for the first 3 years. The company does match 50% of the first 4% contributed by the employee. Employees on a budget or who want to know exactly what will be coming out of their check can also opt to have a flat dollar amount withheld from their check. We also offer a ROTH plan option as well. Employees can opt out of the plans at any time.

We offer a KOFE (knowledge of Financial Education) plan free of charge to the employee to help provide the employees with the tools needed for financial wellness.

Hourly and Salary employees will receive 6 paid holidays each year.

We offer a competitive PTO (Paid Time Off) program; employees begin to accrue hours from day one worked (eligible to use after 90 days of employment). PTO is accrued for the first 2 years at 1 hour for every 40 hours worked at 3 to 10 years 1.53 hours of PTO for every 40 hours worked and at 10 years 2.30 hours of PTO for every 40 hours worked.

Required:

• Proven experience as an executive assistant and/or personal assistant, supporting both professional and personal responsibilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and scheduling/organizational tools.
• Strong written and verbal communication skills.
• Ability to remain composed and adaptable in fast-paced, dynamic environments.
• Availability to respond to time-sensitive needs outside of standard working hours when required.

Preferred:

• Experience working with high-level executives or high-net-worth individuals.
• Familiarity with personal household and lifestyle management.
• Flexibility in working hours and the ability to handle urgent tasks as needed.