Administrative Assistant

LaSalle Network is excited to partner with a nationally recognized leader in higher education to find an Administrative Assistant who will provide essential support to one of the university's prominent development departments. Located in the Chicagoland area, this esteemed institution is consistently ranked as one of America's premier educational organizations, and it takes pride in its commitment to both academic excellence and employee satisfaction.In this dynamic role, you will be an integral part of a passionate and driven team dedicated to fostering donor relations and ensuring the continued success of the institution's fundraising efforts. This is your chance to work in an organization that makes a lasting impact on students, faculty, and the community, while also contributing to the growth and success of one of the country's leading educational institutions.

Administrative Assistant Responsibilities:

• You'll serve as the central hub for all administrative functions within the department, helping to manage the day-to-day activities that keep the team running smoothly. You'll handle scheduling, coordinate meetings, and keep track of key deadlines, ensuring nothing slips through the cracks
• Coordinate travel arrangements for department supervisors, ensuring all logistics are seamless. You'll also manage the department calendar, ensuring that meetings, events, and donor engagements are properly scheduled and that there is adequate preparation time for each task
• A key part of your role will be to support the department's efforts in managing donor relations. You'll correspond directly with donors and alumni regarding major gifts, maintaining professionalism and clarity in your communications. You'll also monitor and update donor information to keep the department's records accurate and up-to-date
• You'll monitor the department's donor pipeline, including tracking gifts and pledges, entering updates, and researching potential new donors. Your organizational skills will ensure that all data is entered correctly, and you will help with the planning and strategy behind cultivating new and existing donor relationships
• Organizing successful events will be a major part of your responsibilities. You will work with vendors, create event timelines, manage agendas, and develop event budgets. From small donor meetings to large fundraising events, your attention to detail will ensure everything runs smoothly
• Assist the team with light budgeting, invoicing, and tracking departmental financials. Your ability to handle financial documents with accuracy will help keep the department on track with its fundraising goals and within budget

Administrative Assistant Requirements:

• Bachelor's degree is required. Your educational background will help you to think critically, communicate effectively, and manage various aspects of the role
• At least two years of administrative experience in a fast-paced environment, preferably supporting a department or team. You should be comfortable coordinating schedules, managing multiple tasks, and providing administrative support for multiple individuals simultaneously
• Exceptional writing and proofreading skills are a must. You will be drafting emails, letters, reports, and event materials that represent the department and its mission. Your ability to communicate clearly and professionally will be essential in all interactions with donors, alumni, and internal staff
• Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) is required. You should be highly skilled in managing documents, creating reports, tracking data, and organizing meetings using these tools
• A high-energy, detail-oriented individual who can effectively manage multiple priorities. You will need to stay organized and keep track of key details in a fast-paced environment, ensuring smooth execution of administrative functions and departmental goals
• You'll be working in a high-energy environment where flexibility and adaptability are key. We're looking for someone who is proactive, with a "no task is too small" attitude, and the drive to get things done efficiently and effectively

If you are an Administrative Assistant who is passionate about working in the education sector and eager to contribute to the success of a renowned institution, we encourage you to apply for this exciting opportunity.

Thank you,

Katie Webb
Project Manager
LaSalle Network

LaSalle Network is an Equal Opportunity Employer m/f/d/v.

LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries. LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets.