Construction Accounts Payable Specialist

LaSalle Network is partnering with a leading building product manufacturer and supplier in the Coppell area to find an Accounts Payable Specialist to join their team. The ideal candidate will have a strong background in accounts payable processes, job costing, and vendor management, with exceptional attention to detail and the ability to work collaboratively with cross-functional teams.

Accounts Payable Specialist Responsibilities:

• Process sub-contractor invoices, ensuring accurate job costing and detailed review. Obtain necessary outside sales approval weekly
• Obtain manager approval for non-PO expense invoices, verify invoice details, and assign appropriate department codes and general ledger (GL) codes for approximately 250-300 invoices monthly within the SharePoint/Stellent workflow system
• Review and process Multi-Family division invoices, ensuring proper job costing and accurate GL coding using the provided matrix for support
• Perform company credit card reconciliation, ensuring receipts are verified, GL/department codes are selected, and required descriptions are input
• Research and resolve invoice discrepancies, collaborating with vendors and internal teams to ensure accurate payments
• Reconcile vendor statements and investigate any discrepancies to ensure timely and accurate payments
• Reconcile consolidated vendor invoices to ensure proper coding and payment
• Obtain legal approval for sub-contractor and inventory contract agreements to ensure compliance
• Use Sage 300 (similar to QuickBooks) and other ERP systems to manage transactions, track invoices, and maintain accurate accounting records, specifically for construction-related costs
• Ensure accurate GL coding for all transactions and work closely with the finance team to maintain accurate project financials
• Maintain accurate job costing records and assist with month-end and year-end reporting
  
  

Accounts Payable Specialist Requirements:

• Proficient in Microsoft Excel, including VLOOKUP, pivot tables, and other advanced functions
• 3 years of experience in accounts payable, ideally with a background in construction or related industries
• Experience with Sage 300 (or similar ERP systems) is preferred
• Strong understanding of job costing, general ledger coding, and invoice reconciliation processes
• High attention to detail with the ability to manage large volumes of transactions efficiently
• Excellent organizational skills and the ability to prioritize multiple tasks in a fast-paced environment
• Associate’s or Bachelor’s degree in Accounting or related field preferred
• Strong communication skills, both written and verbal, with the ability to collaborate across departments
• Dependable with a good attendance record
  
  

If you have experience in accounts payable, a keen eye for detail, and meet the qualifications outlined above, please apply for the Accounts Payable Specialist position today!

Thank you,

Ryan Quinn

Project Manager

LaSalle Network