Executive Administrative Specialist

LaSalle Network is hiring on behalf of a global professional services firm based in Los Angeles, CA. The firm is seeking a highly organized, detail-oriented Executive Administrative Specialist to support an executive team with strategic initiatives and project operations.

This role serves as the critical backbone to project delivery—bridging administrative excellence with cross-functional coordination. The ideal candidate thrives in a fast-paced, international environment and is adept at managing timelines, resources, and stakeholder communications.

Executive Administrative Specialist Responsibilities:

• Support the planning, execution, and monitoring of internal and client-facing projects across departments and time zones
• Handle meeting scheduling, calendaring management and travel coordination for Executives
• Serve as the point of contact for cross-functional teams, vendors, and clients to ensure alignment and timely delivery of key milestones
• Maintain accurate project documentation, track progress utilizing Excel, and create status reports, timelines, and executive summaries as needed
• Monitor compliance with firm standards, data security protocols, and regulatory requirements as applicable
  
  

Executive Administrative Specialist Requirements:

• Bachelor’s degree in Business Administration, Project Management or related preferred
• 5 years of experience as an Executive Assistant, Administrative Assistant, or Administrative Coordinator
• Professional services industry experience including financial services, consulting, or legal preferred
• Experience managing multiple calendars
• International travel planning experience
• Advanced reporting experience including Excel and Microsoft Power BI preferred
• Ability to travel as necessary
  
  

If you are interested in advancing your career at a distinguished company with amazing growth potential, apply today!

Thank you,

Rachel Holmes

Principal, National Search

LaSalle Network