Information Governance Analyst

About Latham & Watkins

Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.  

About the Role

The Information Governance Analyst is an integral part of Latham’s Information Governance team and will be responsible for coordinating one or more primary functions of the Information Governance team, including file management, both physical and electronic, file intake, file releases, destruction requests, data access requests, case room management, and records retention, while coordinating one or more major functions of the department with minimal supervision. This role will be located in our Boston office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence. 

Responsibilities & Qualifications

Other key responsibilities include:

• Communicating regularly with attorneys and paralegals to ascertain the status of projects, developing methods for determining when files are inactive, and handling file movement and processing issues so that only active records are stored in primary on-site space
• Assisting with physical file management, including locating and responding to requests for files, ensuring the records management system is up to date and accurate, and coordinating and/or performing some or all box archiving and offsite storage procedures
• Providing space coordination; organizing and classifying large document collections in the central filing area, case rooms, file cabinets, offsite storage facilities, or wherever records may be found
• Developing, maintaining, and coordinating appropriate inventory systems to track persons responsible for the files, room usage, file status, location, and other factors related to effective space management and Information Governance Operations oversight
• Assisting with basic and complex reviews and administrative tasks related to file releases, data access requests, and destructions
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains 

We’d love to hear from you if you:

• Possess extensive knowledge of information governance, data security and privacy principles, best practices, and procedures
• Display thorough knowledge of the physical and electronic resources of the department and firm; including the ability to understand and articulate the role of effective space management in the overall administration of the office
• Demonstrate well-developed and professional interpersonal skill, including the ability to effectively interface with attorneys, management, support staff, clients, and outside contacts

And have:

• A bachelor’s degree or an equivalent; a minimum of four (4) years of relevant information governance or records experience may be considered in lieu of a degree
• A minimum of three (3) years of relevant information governance or records experience, preferably in a law firm Information Governance or Records Department; experience in other law firm positions having significant document organizational responsibilities may be considered in lieu of directly related information governance or records experience

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• And more!

Additionally, we have a range of diversity programming including Global Affinity Groups. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at the firm even better.

Please click here to view the full job description for this role.

Latham & Watkins is committed to diversity, equal opportunity, sustainability, and pro bono legal services. We draw from a remarkable wealth of talent to create one of the world's leading law firms, and advance these commitments through the work of our Global Citizenship department. Our lawyers, paralegals, and professional staff worldwide comprise a rich mixture of different races, ethnic backgrounds, religions, sexual orientations, cultures, and primary languages. Our diversity makes us who we are. Please click here to review your rights under U.S. employment laws.

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Pay Range

Salary : $70,000 - $85,000