Legal Secretary Lead

About Latham & Watkins

Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.

About The Role

The Legal Secretary Lead is an integral part of Latham’s Secretarial & Admin Support team and will be responsible for organizing and overseeing the quality of work and workflow of the PROS team in the office, while organizing, assigning, delegating, and coordinating the work of the attorney support team to ensure department objectives are met in a timely manner. This Coordinator will also perform the same essential duties of the Attorney Support PROS Specialist role to support the PROS team on local and global levels in excellence in customer service and work product delivery. This role will be located in our Chicago office. Pleas e note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Working with the Attorney Support Manager on staffing, attendance, and coordinating vacation scheduling, ensuring appropriate coverage for training and lunch absences for the team, and communicating individual team members’ absences to attorneys and paralegals to ensure awareness of back up support
• Assessing team members’ skills and delegating tasks to encourage the development of necessary skills for all team members
• Working with the local Attorney Support Manager to provide performance feedback to team members on a regular basis, and communicating performance issues to management appropriately
• Participating in and providing feedback during the interview process for new team members on the local team utilizing the Behavioral Based Interviewing (BBI) model
• Ensuring all databases reflect current attorney support team assignments, e.g. Facebook
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains
  
  
  

We’d love to hear from you if you:

• Possess leadership skills (i.e., organizing, planning, problem-solving, and decision-making) necessary for effective mentoring
• Demonstrate knowledge and proficiency in PC applications required, including word processing, spreadsheet software, and MS Office
• Display knowledge of Chrome River, Outlook, Cisco Phone, Intapp, iManage, Foundation, Event Management System, and specific technology as assigned
  
  
  

And have:

• A high school diploma or an equivalent
• A bachelor's degree, preferably
• A minimum of three (3) years of relevant experience in a legal or professional services environment
  
  
  

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• And more!
  
  
  

Additionally, we have a range of diversity programming including Global Affinity Groups. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at the firm even better.

Latham & Watkins is committed to diversity, equal opportunity, sustainability, and pro bono legal services. We draw from a remarkable wealth of talent to create one of the world's leading law firms, and advance these commitments through the work of our Global Citizenship department. Our lawyers, paralegals, and professional staff worldwide comprise a rich mixture of different races, ethnic backgrounds, religions, sexual orientations, cultures, and primary languages. Our diversity makes us who we are.

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Pay Range

USD $80,000.00 - USD $100,000.00 /Yr.