Division Office Administrator

Latitude Corp.

Description

We are looking for a Division Office Administrator to join our 100% EMPLOYEE-OWNED team.

First Shift: 8:00am-4:30pm Monday-Friday

Latitude Corp. offers challenging and rewarding career opportunities in precision metal manufacturing where we make the impossible possible. We embrace problem solvers, creativity and innovation. With clean, climate-controlled facilities, we offer comfortable working environments. Our customers span a variety of industries, including US military and defense. We are proud of the work we do and we believe that our employees are the key to our success. That’s why we’re committed to providing our team with the support, resources, and opportunities they need to succeed.

Why Should You Choose Latitude Corp?

• We are a rapidly growing employee-owned manufacturing company
• Growth Opportunity
• Training Available
• Weekly Pay
• Clean and Climate Controlled Work Environment
• Company Paid Life Insurance
• Company Paid Short-Term, and Long-Term Disability
• Work on products that support the US Military and National Defense
• Employee Stock Ownership Plan
• 401K Plan with 4% Company Match

Minimum Job Requirements

• Physical- ability to file documents in file cabinets and copy and scan documents, proficient in using a 10 key and proficient in using a PC keyboard
• Occasionally move products or office materials independently weighing up to 20 pounds with or without accommodation.
• Working Hours- full time (40 hrs/week) employment
• Personal Traits- Good communication skills. Ability to multi-task due to varied jobs. Professional demeanor, conscientious attention to detail and accuracy.

Job Duties and Responsibilities

Responsible for accurate and timely completion of job duties as listed below and as directed by the Human Resource Supervisor, including ensuring various vendor documents are attached to the vendor master, as per Quality Management standards and guidelines. Create purchase orders on behalf of the Company within designated dollar limits.

• Answer company phones and ensure visitors sign in and are escorted consistent with Company policy, maintain and distribute Company telephone directory.
• Schedule and coordinate monthly company lunches.
• Match accounts payable invoices to receiving documents.
• Create purchase orders on behalf of the Company within designated dollar limits as directed or requested.
• Work with the maintenance department to help schedule outside vendors to come in and do maintenance on various equipment throughout the shop.
• Maintain office and printer supplies.
• File accounts payable voucher packets.
• Scan purchase orders and related documentation.
• maintain vendor files and assist Purchasing Manager in ensuring that they are up to date, including updating annual FAR updates and vendor quality certificates and ensuring other requisite files are attached to the vendor master.
• Enter PO's and process outside operations as directed by the Purchasing Manager.
• Account code and process UPS and credit card billings.
• Sort mail daily.
• Prepare and send out exception lists for MES reporting as requested.
• Review and maintain scrap schedule.
• Add employees into Epicor and maintain labor rates.
• Close jobs as trained.
• Work safely and ensure hazardous conditions are eliminated. Follow company safety procedures.
• Assist project manager and project coordinators as requested.
• Record deposits to the deposit book.
• Maintain and keep records in accordance with ISO Quality standards.
• Perform other ad hoc duties as assigned.

Knowledge, Skills, and Abilities

• Ability to communicate well, telephone skills, verbal communication skills
• Friendly demeanor, able to multi-task and project a positive image to visitors and job candidates.
• Ability to take instruction and work well with others
• Purchasing or accounts payable experience preferred.
• Good organization skills.
• Experienced in the use of Word and Excel.

Education and Experience

• High School Diploma or Equivalent or Other Related Experience

Latitude Corp is an equal opportunity/affirmative action employer. This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Applicants can learn more about their rights by viewing the federal "EEO is the Law" poster and its supplement at http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm.