What are the responsibilities and job description for the Administrative Assistant position at LATTNER BOILER MFG?
Job Summary
Lattner Boiler is a locally owned manufacturing company seeking a full time administrative assistant. The ideal candidate will play a crucial role in supporting daily operations for multiple people in our organization. Good communication and people skills are essential, with the ability to multi-task. Daily responsibilities will require this person to use QuickBooks Software, Microsoft Outlook, Excel Word, and multiple online portals for clerical skills, tracking and invoicing. This person will be the first point of contact while answering phone calls from representatives, customers and vendors.
Responsibilities
- Provide administrative support to ensure efficient operation of the office.
- Daily invoicing for orders, tracking in excel forms, scanning and filling.
- Handle phone calls with professionalism, addressing inquiries and directing calls appropriately.
- Utilize QuickBooks for invoicing and shop order printing/distribution
- Assist with return goods tracking
- Arrange freight shipping for outbound shipments through preferred carriers
- Maintain confidentiality of sensitive information while managing clerical duties.
- Collaborate with team members to improve office processes and workflows.
Skills
- Proficiency in Microsoft Excel, Word, Outlook applications are preferred.
- Strong time management skills with the ability to prioritize tasks effectively.
- Excellent phone etiquette and communication skills for interacting with clients and colleagues.
- Ability to navigate online portals
- Strong attention to detail for accurate data entry and record keeping.
- Previous experience in office management or clerical roles is advantageous.
Job Type: Full-time
Pay: $17.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Cedar Rapids, IA 52404 (Required)
Work Location: In person
Salary : $17 - $20