On Site Coordinator

LAUNCH Responsibilities:

• Responds to the site’s needs and its representative’s needs immediately

• Ensures LAUNCH is immediately notified of job openings, performance, and terms.

• Fills out daily and weekly reports.

• Assists with all payroll and timekeeping

• Serves as a point of contact for onsite technicians, recruiting team, sales team, workers’ comp office, compliance, and payroll departments.

• Serves as an administrator for all necessary paperwork.

• Provides onsite coverage during key times throughout the week.

• Keeps a pre-approved schedule and lets appropriate parties know when you cannot be onsite during that schedule for any reason.

• Follows all LAUNCH processes and procedures.

• Keeps up with communication about site needs and goings on.

• Effectively communicates all necessary information to contractors’ onsite.

• Follows all onsite Workers’ Comp procedures and immediately provides all required Workers’ Comp paperwork to Workers’ Comp representative.

• Must perform other responsibilities and duties within job scope as assigned by supervisor or manager.

Client Site Responsibilities:

• Assists client with payroll, timekeeping, and reviews any time discrepancies

• Assists Account Delivery Manager with VMS duties as directed
• Weekly check ins at DMS to ensure contractors, supervisors and Client managers are well supported
• Assist Client and DER with timely delivery of Random and Reasonable Suspicion drug test paperwork to chosen contractors in DOT Sensitive Positions
• Perform safety walks and reinforce LAUNCH’s focus on safety measures

• Assist client and VMS Provider with all items needed for badging, including retrieval and returns to the Client and/or Security Office within 48 hours of deactivation

Responsible for authorization of badges within secured areas of Hartsfield Jackson Domestic/International Airport for LAUNCH employees, maintaining badge records, renewals, and deactivation

• Maintain and authorize Black and Red Seals for privileged clearances through Customs and Border Patrol
• Manage Hartsfield Jackson Security Office’s appointment system, keeping scheduling coordinated with projected start dates and appointments availability.
• Assist with SIDA Badging at other stations as needed
• Responsible for planning, preparing and executing audits as per annual audit calendar and/or special audits requested by the organization, Hartsfield Jackson Security and Customs and Border Patrol
• Internal records auditing to maintain accuracy of all active/inactive badges, in order to stay prepared for all and any audits

• Follows any administrative duties that the client requires.

• Keeps up any information needed by client.

• Ensures that the Site has minimal issues with contractors.

• Ensures all issues are handled as quickly as possible.

• Must work full-time onsite to provide value to client.

• Provide Escorted Access to non-badged LAUNCH employees/designees as needed for client meetings

• Responsible for addressing contractors entering worksite.

• Responsible for disciplinary actions with contractors.

• Other responsibilities as assigned

Qualifications and requirements:

• Great organizational skills.

• Excellent computer skills. Ability to pull/build reports, open/close orders as well as build candidate profiles.

• Ability to navigate client VMS software.

• Reliable transportation- this site is large and requires travel back and forth between different areas.

• Must be able to work flexible hours.

• Must have a high school diploma.

• Must be able to start immediately.

• Must have effective communication skills.

Physical Requirements:

• The employee will be required to sit and/or stand for extended periods of time.

• Focus on objects close up.

• Walk the hanger floor on a daily basis

• Climb stairs and steps, on a weekly basis.

• Stoop, Kneel, and Crouch.

• May be required to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.