Assistant Manager

Job Title: Assistant Manager, Homeowners Association (HOA)

Overview: The Assistant Manager for the Homeowners Association (HOA) supports daily operations, manages communications, handles resident requests, oversees financial transactions, and maintains accurate records. This role ensures smooth operations and compliance with HOA regulations.

Key Responsibilities:

Daily Tasks:

• Office Management: Open office, prepare equipment, handle mail, check voicemail, return calls, distribute messages, answer phone calls, assist with walk-in requests, manage filing, and copying.
• Accounting: Process deposits, post checks, create deposit data, audit invoices, prepare for payment, create journal entries, and bill the club monthly.
• Transponders: Enter new car info into the Access system, affix transponder to vehicles, manage fee collection and deposit, order transponders as needed.
• Villa Activity: Maintain records and budgets, interact with committee chairs, attend meetings, pay bills, keep separate accounting records, run reports.
• New Homeowners: Prepare estoppel information, meet new owners, assign transponders, enter information into systems, inform relevant parties.
• Street Light Maintenance: Initiate work orders, ensure completion, communicate with residents.

Weekly Tasks:

• Deposits: Document and initiate automated deposits.
• Vendor Accounts Payable: Audit bills, post payments, print checks, obtain signatures, file invoices, mail checks, monitor bank accounts.
• Petty Cash: Maintain and balance weekly.
• Payroll: Post stats, make journal entries, implement changes.

Monthly Tasks:

• Bank Account Balancing: Balance accounts, transfer interest, obtain manager approval.
• Supplies Management: Check and order supplies as needed.
• Report Publishing: Update and publish owners’ address and phone listings, and financial reports.

Quarterly Tasks:

• Accounting and Statements: Prepare statements, deposit checks, remind residents of unpaid statements, prepare lien documentation, post assessments, run prepayment listings.

Annual Tasks:

• Annual Accounting: Prepare documents for the auditor, update systems, file documents.
• Roof Inspections: Prepare inspection maps, create spreadsheets, inform residents of cleaning requirements, ensure completion.

As Needed:

• Management Duties: Assume Manager's role in their absence, handle concerns and complaints.
• Citations: Prepare and send letters, maintain reports, include payments in deposits.
• Board Meetings: Attend and assist as necessary.

Requirements:

• Proficient in Enumerate.
• Customer-friendly attitude.
• Detail-oriented with strong organizational skills.
• Ability to multitask effectively.
• Excellent communication skills

Job Type: Full-time

Pay: $25.00 - $27.00 per hour

Expected hours: 8 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Shift:

• 8 hour shift

Ability to Commute:

• Sarasota, FL 34241 (Required)

Ability to Relocate:

• Sarasota, FL 34241: Relocate before starting work (Required)

Work Location: In person

Salary : $25 - $27