Litigation Secretary

Are you ready to elevate your career and make a meaningful impact in the legal industry? We are seeking a highly skilled secretary to join our dynamic Litigation Practice Group in Century City. In this pivotal role, you will provide comprehensive administrative support to attorneys, ensuring seamless operations and exceptional client service.

Why Join Us?
This is more than just a job—it’s an opportunity to grow and advance within a respected AM100 ranked international law firm. You will work in a collaborative and interactive environment that values professional development, innovation, and excellence.

Key Responsibilities:

• Foster a collaborative atmosphere by maintaining a consistent physical presence, optimizing assignments, and supporting peers.
• Facilitate client communications and coordinate meetings, serving as the central point of contact for stakeholders.
• Oversee administrative functions, including finance and billing tasks, time and expense entries, and maintaining client presentations.
• Draft, format, and proofread legal documents such as pleadings, motions, subpoenas, discovery requests, TOAs/TOCs, and correspondence, ensuring compliance with court standards.
• Organize and maintain case files and client documents (both electronic and physical).
• Track deadlines and court dates, ensuring timely and accurate filings.
• Assist with the discovery process, manage e-Discovery projects, and coordinate with third-party vendors.
• Support client billing processes, including time entry, expense reporting, and audit preparation.
• Manage calendars, schedule appointments, arrange travel, and track deadlines.
• Willingness to work overtime when needed.

Required Skills and Proficiencies:

• Advanced proficiency in e-filing for State and Federal courts and familiarity with federal, state, and local court rules.
• Proficiency in legal software, including Intapp Time, Chrome River, and iManage.
• Advanced skills in MS Office Suite (Word, Outlook, Excel, and PowerPoint).
• Strong organizational and multitasking abilities with exceptional attention to detail.
• Excellent communication skills and the ability to work independently or within a team.

Qualifications:

• Minimum of 6 years of experience as a litigation legal secretary or in a litigation practice group.
• Associate’s or Bachelor’s degree (preferred).
• Notary certification (preferred).

What We Offer:

• Comprehensive Medical, Dental, Vision, Life/AD&D, Long-Term Care, and Disability Insurance.
• Flexible Spending Account, Health Savings Account, and Healthcare Concierge.
• 401k Plan, Profit Sharing, and Retirement Plan Consulting.
• Generous PTO program and Paid Holidays.
• Family Support, including Paid Parental Leave, Fertility Benefits, and Child/Elder Care.

If you are an experienced litigation legal secretary seeking a role that offers growth, challenge, and the opportunity to work alongside top legal professionals, we want to hear from you! Apply today and become a vital part of our team, driving success and delivering excellence every step of the way.