Legal Record Clerk

Company Description

Founded in 2007, the LAW OFFICES OF CIFUENTES & ASSOCIATES, P.A. is a Immigration law firm with its flagship office located at 3363 W Commercial Blvd Suite 100, Fort Lauderdale, Florida, United States.

The Firm offers the following benefits: 401k with matched contribution, Health Insurance, Group Disability Insurance, Paid Vacation and Sick days

Employment Position: Record Clerk

The Firm is seeking a Record Clerk who will be responsible for maintaining the organization, security, and accessibility of files, ensuring compliance with regulations, and assisting with data entry and retrieval. This role involves managing physical files, electronic records, and the records management system. 

Key Responsibilities:

• File Organization and Maintenance:
• Organizing, filing, and retrieving records, both physical and electronic, ensuring they are easily accessible and well-maintained. 
• Data Entry and Scanning:
• Entering data into records management systems, scanning documents, and preparing files for attorneys and paralegals. 
• Records Retention and Disposition:
• Understanding and implementing retention schedules, identifying records for permanent retention, and ensuring proper disposal of outdated records. 
• Compliance and Security:
• Ensuring compliance with relevant records management policies, regulations, and legal requirements, maintaining the security of records, and protecting sensitive information. 
• Communication and Collaboration:
• Communicating effectively with staff regarding records management practices, procedures, and resources. 
• System Maintenance:
• Maintaining records management systems, including updating information, troubleshooting issues, and ensuring the integrity of the system. 
• Training and Support:
• Assisting with training new staff on records management procedures and practices. 
• Research and Retrieval:
• Responding to requests for information, researching records, and retrieving documents as needed. 

Essential Skills:

• Strong Organizational Skills: Ability to manage and organize large amounts of information, both physical and electronic. 
• Attention to Detail: Ability to accurately enter data, file documents, and maintain records. 
• Proficiency in Record Management Systems: Familiarity with electronic document management systems and software. 
• Communication Skills: Ability to communicate clearly and effectively with staff and other stakeholders. 
• Problem-Solving Skills: Ability to identify and resolve issues related to records management. 
• Computer Literacy: Proficiency in using computers and software applications. 
• Knowledge of Records Retention and Disposition: Understanding of records retention schedules and procedures. 
• Data Protection Awareness: Understanding of data protection regulations and guidelines.