What are the responsibilities and job description for the Office Assistant position at Law Offices of Jennifer J. Riley?
Job Description
Job Description
Benefits :Office Assistant -
Our very busy law firm is hiring a full time Office Assistant to help answer our calls and provide general office assistance. You will answer calls from clients, potential clients, attorneys, and the Court and will direct the callers to the appropriate person. Some travel will be required between offices as needed.
In addition to answering and processing telephone calls, the Office Assistant is responsible for :
- Handle follow-up for the Managing Attorney;
- Handle Managing Attorney's schedule;
- Handle day to day matters for the Managing Attorney;
- Making outbound telephone calls to clients and vendors upon team members request;
- Processing incoming mail and documents;
- Filing and scanning of legal documents;
- Scheduling Zoom meetings and coordinating the meeting by email with clients;
- Opening new client files;
- Organizing office supplies and ensure our reception area and meeting areas are neat, clean of debris, and presentable for all meetings;
- Receiving and sending packages;
- Running general office errands.
- FRIENDLY and CARING! We want every client who calls our office to know, from the very first call, how much our team cares
- Must have reliable transportation
- 1-3 YEARS OFFICE EXPERIENCE IS A MUST
- Law Firm experience is desired.
- Experience working with an Executive is a plus
- Excellent telephone and customer / client service skills
- Highly proficient with Microsoft Office products
Personal qualities, experience and skills required :
Our firm is a dynamic firm of professionals who care about their clients and about each other. We welcome applicants who seek to find long-term employment at a firm where she or he is valued and respected and where growth is encouraged. We offer paid time off, and matching 401(k).
