What are the responsibilities and job description for the Sr. Administrator position at LBL?
Lawrence Berkeley National Lab's (LBNL) Energy Sciences Area (ESA) Office has an opening for a Sr. Administrator to join the team and provide a comprehensive range of specialized executive-level complex support to the Associate Lab Director. The role includes managing complex calendars, coordinating communications, handling sensitive projects, and ensuring the timely preparation of meeting materials. The Sr. Administrator will interact diplomatically with various high-profile organizations, manage travel logistics, and support research projects, demonstrating a high level of independent judgment and discretion.
What You Will Do :
- Independently manage the ALD's complex and rapidly changing calendar.
- Prioritize, schedule, and reschedule meetings and presentations with tact and diplomacy.
- Build strategic relationships with LBNL, Department of Energy (DOE), University of California, and other high-profile organizations.
- Interact diplomatically with all levels of internal and external organizations.
- Ensure the accurate and timely preparation, distribution, and archiving of meeting materials.
- Manage and track the ALD's multiple commitments, prioritizing attendance at critical meetings.
- Triage incoming requests, including approvals, manuscript reviews, and letters of recommendation, and calendar the appropriate work time for the ALD.
- Organize and resolve outstanding deliverables.
- Provide domestic and international travel support, including cost estimation, itinerary booking, travel authorizations, visa assistance, and expense reports.
- Support the ALD's research projects and groups, including travel and procurement, student and postdoc appointments, and financial planning.
- Update the ALD's biosketch, CV, publications list, collaborators list, and more.
- Establish priorities and manage multiple projects, recommending appropriate actions.
- Compose, edit, and review business correspondence and technical materials.
- Maintain electronic and paper files.
- Provide logistical support for Area-wide events and programs.
- Provide back-up administrative support for Area Office Senior Administrator.
What is Required :
Desired Qualifications :
Notes :
Learn About Us :
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 16 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities. To view information about the many rewards that are offered at Berkeley Lab- Click Here.
Berkeley Lab is committed to Inclusion, Diversity, Equity and Accountability (IDEA) and strives to continue building community with these shared values and commitments.
Berkeley Lab is an Equal Opportunity and Affirmative Action Employer. We heartily welcome applications from women, minorities, veterans, and all who would contribute to the Lab's mission of leading scientific discovery, inclusion, and professionalism. In support of our diverse global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.
Equal Opportunity and IDEA Information Links :
Know your rights, click here for the supplement : "Equal Employment Opportunity is the Law" and the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4.
Salary : $83,568 - $104,460
