What are the responsibilities and job description for the Compliance Administrator position at LBMC Employment Partners?

Description

LBMC Employment Partners, LLC is a leading PEO and human resources consulting firm based in Nashville, TN.! As a Professional Employer Organization (PEO), we're committed to supporting businesses by simplifying their HR needs, enhancing compliance, and fostering a productive work environment. Our mission is to empower organizations by making their people our priority. Our goal is to allow business leaders to focus on what matters most - growing their businesses - while we handle the complexities of human resources, payroll, benefits administration, risk management, and compliance.

At LBMC Employment Partners, our core mission is to strengthen each other and our clients as we pursue our greater purpose. We are proud to invest in our employees - our people, culture, benefits options, and growth opportunities make us a certified Great Places to Work employer! Below are some of the benefits and perks of being an LBMC EP employee :

Hybrid and Remote Work opportunities
Robust benefits package offering medical, dental, vision, short-term disability, life insurance, etc.
Generous Paid Time Off Package
11 Paid Holidays
Paid Parental Leave : 12 weeks of Maternity Leave and 2 weeks of Paternity Leave
401K with Company Match
Monthly Happy Hours and Employee Engagement Activities

We are seeking a Compliance Administrator to join our dynamic team. This role focuses on managing the company's licensing, registration, and compliance efforts across multiple jurisdictions, including handling applications and filings with government entities such as the IRS, local authorities, and state regulatory bodies. The Compliance Specialist ensures the company operates within the legal frameworks required for a Professional Employer Organization (PEO).

Key Responsibilities

Licensing and Registration

Oversee and manage state licensing requirements and renewals for the PEO.

Prepare and submit PEO registration applications for new and existing markets.

Handle local business license applications and ensure compliance with locality-specific requirements.

Compliance and Reporting

Maintain and update internal compliance databases with current licensing and registration statuses.

Collaborate with the IRS to file necessary applications, maintain tax compliance, and address issues related to federal filings.

Prepare and submit required reports to regulatory authorities, including state workforce agencies, unemployment offices, and other governing bodies.

Process Management

Monitor regulatory changes at the state, local, and federal levels, assessing their impact on the PEO's operations.

Develop and document processes to ensure timely and accurate completion of applications, filings, and renewals.

Liaise with internal teams to gather necessary documentation for compliance processes, including financials, legal documents, and operational information.

Audits and Quality Assurance

Assist in preparing for audits conducted by regulatory agencies.

Conduct periodic internal reviews to ensure the organization remains compliant with licensing and operational requirements.

Stakeholder Engagement

Serve as the primary point of contact for regulatory agencies regarding licensing and compliance inquiries.

Collaborate with internal departments, including legal, finance, and operations, to address compliance-related issues.

Qualifications

Education and Experience

Bachelor's degree in Business, Legal Studies, Public Administration, or a related field (or equivalent work experience).

3 years of experience in compliance, licensing, or regulatory roles, preferably within a PEO, payroll, or HR services organization.

Skills and Competencies

Strong understanding of state and federal regulatory requirements for PEOs, including IRS and state-specific licensing processes.

Excellent organizational and project management skills, with the ability to manage multiple tasks simultaneously.

Detail-oriented with strong analytical skills for identifying and addressing compliance risks.

Proficient in Microsoft Office Suite and compliance management software.

Exceptional written and verbal communication skills.

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