Demo

Administrative Assistant to the Chief Information Officer (CIO)

LCEC
North Fort Myers, FL Full Time
POSTED ON 2/16/2025
AVAILABLE BEFORE 5/14/2025

JOB TITLE : Administrative Assistant to the Chief Information Officer (CIO)

Location : North Fort Myers, FL

Work Hours : Monday - Friday 7 : 30 - 4 : 30

Our benefits include :

  • Company-wide annual incentive plan
  • Medical, vision and dental insurance
  • 401(k) plan with a generous 6% company match
  • Company funded Pension Plan
  • On-site wellness / medical facility
  • Company paid Short & Long-Term Disability insurance
  • Health Savings Account with an employer contribution
  • Flexible Spending Accounts
  • Paid time off and paid holidays
  • Wellness program with financial rewards
  • Tuition reimbursement
  • Group life insurance
  • Critical Illness and Accident Insurance

LCEC provides reliable, cost-competitive electricity to more than 245,000 customers throughout a five-county service territory located in Southwest employ approximately 450 skilled employees and are one of more than 900 electric distribution cooperatives located throughout the United has been recognized locally and statewide as an industry leader and continually receives acknowledgment for the work that our employees do in the community along with other civic, environmental and professional honors.

Position Summary : Under the direction of the CIO / Director of Information Technology, this position is responsible for assuring essential, responsive, and comprehensive service to the CIO, IT Managers, and staff. The main focus areas for this position are administrative office management, budget management, vendor licensing / support management, and administrative process improvement.

Position Responsibilities

  • Serves as the liaison between the IT division and internal and external customers providing excellent administrative and customer service and coordinating requests through resolution.
  • Prepare and track multi-million-dollar IT division budget, including but not limited to : Collecting data and preparing the annual budget for CIO and IT department manager review.Coordinating the information gathering process from internal customers regarding annual IT and Facilities budget requests.Managing the process of renewal quotes, requisitions, and invoice reviews.Developing and maintaining complex spreadsheets and utilize various query tools for tracking and reporting results on a monthly, quarterly and annual basis.Researching and explaining budget variances.Working closely with the accounting department to ensure the proper coding of expenses and that the general ledger accurately states the IT budget.Editing and preparing presentations using advanced PowerPoint and Excel skills.Updating quarterly budget metrics.
  • Act as the IT financial gatekeeper for all vendor requests, renewals, and invoices. Prepare and submit purchase requisitions, expense reports, company credit card (procard) reconciliations, and check requisitions as required. Verify the accuracy of vendor invoices and follow up as necessary.
  • Manage the CIO calendar and schedule appointments, as requested. Assist others in the IT division with meeting planning and scheduling, as requested. Record and transcribe meeting notes as requested.
  • Manage the IT private SharePoint site and IT files including all current and previous budget spreadsheets, vendor contracts, correspondence, and invoices. Continually improve and streamline the IT administrative and budgeting processes.
  • Manage and provide administrative assistance, including preparing, editing, and proofreading general correspondence, documents, LCEC newsletters, reports, etc. for the CIO and IT department heads.
  • Model potential administrative processes, identify administrative process enhancements, and propose potential process solutions and policy updates for IT division.
  • Event planning and meeting coordinator responsibilities for IT quarterly meetings and ALDC Workshops (scheduling, correspondence, logistics, vendor / sponsor contracts, PowerPoint presentations, etc.).
  • As the travel and training coordinator for the IT division, process registration requests, make airfare reservations and hotel arrangements, and provide travel policy to IT staff. Follow up with IT staff upon completion for accurate expense reports and approval processing.
  • Manage and order office supplies, publications, and special items; utilizing department budgets. Maintain adequate supplies for the IT division.
  • Maintain effective working relationships with employees and customers at all levels within LCEC. Ensure smooth operations, productive communications, and effective understanding during all interpersonal contacts.
  • Participate in cross functional administrative assistants work group
  • Education

  • Associate's degree Business Administration or other related field (Required) or
  • Bachelor's Degree Accounting, Business Administration, or related course of study (Preferred)
  • Experience

  • 5 to 7 Years Progressively responsible experience in a professional support position or executive level administrative assistant level. (Required)
  • Previous accounting support experience developing and tracking a company or department budget. (Required)
  • Previous experience with diagramming and flow-charting software, such as Visio. (Preferred)
  • 5 to 7 Years Experience in an IT environment to include working in applications such as SharePoint, file shares, budget, and contract management software systems. (Preferred)
  • 5 to 7 Years Experience in office management. (Preferred)
  • Knowledge, Skills, and Abilities

  • Strong proficiency with Microsoft Office Professional Suite to include Word, Excel, Outlook, PowerPoint and SharePoint. (Required)
  • Strong organizational skills and the ability to work in a fast-paced environment with demonstrated ability to manage multiple tasks and demands. (Required)
  • Ability to work independently and proactively with proven problem solving and analytical ability. (Required)
  • Ability to interface with all levels in the organization with a high level of interpersonal skills to handle sensitive and confidential situation and to coordinate information and deadlines from different individuals within and outside the division / organization. (Required)
  • Excellent verbal and written communication skills and diligence in communicating with internal and external customers. (Required)
  • Physical Demands and Working Environment : The physical demands and working environment characteristics described here must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Physical Demands : Standing Occasionally,
  • Walking Occasionally,

    Sitting Constantly,

    Lifting Occasionally up to 25lbs,

    Carrying Rarely,

    Pushing Rarely,

    Pulling Rarely,

    Climbing Rarely,

    Balancing Rarely,

    Stooping Rarely,

    Kneeling Rarely,

    Crouching Rarely,

    Crawling Rarely,

    Reaching Rarely,

    Handling Occasionally,

    Grasping Occasionally,

    Feeling Rarely,

    Talking Constantly,

    Hearing Constantly,

    Repetitive Motions Frequently,

    Eye / Hand / Foot Coordination Frequently.

  • Working Environment : Constantly Air-conditioned office environment, Rarely Extreme cold, Rarely Extreme heat, Rarely Humidity, Rarely Wet, Occasionally Noise, Rarely Hazards, Rarely Temperature Change, Rarely Atmospheric Conditions, Rarely Vibration.
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