What are the responsibilities and job description for the Travel and Facilities Coordinator position at LDI Mechanical, Inc?
Description
LDI Mechanical, Inc. is a leading HVAC Multi-Family Mechanical Contractor who is currently looking for a self-motivated individual to fill the role of Travel and Facilities Coordinator. This is a dynamic role that is responsible for supporting multiple facilities and arranging travel company wide. It provides the opportunity to be an essential part of a robust team environment. Job duties are as follows, but not limited to:
Travel Coordinator
- Book travel arrangements (hotels, rental cars, flights, and conference rooms) in accordance with company policy.
- Track and report travel spending; generate ad hoc reports for Division Managers.
- Reconcile and code monthly credit statements
Facilities Coordinator
- Serve as the primary point of contact for service providers (landscapers, cleaners, trash services, etc.) at LDI-owned and leased properties.
- Coordinate annual building inspections and testing as required by local regulations; ensure permits are filed, posted and distributed.
- Oversee building repair requests (electrical, plumbing, roofing, etc.) and lead improvement projects.
- Maintain communication with satellite offices’ Property Managers for requests and inquiries.
- Assist in lease reviews and negotiations.
- Track and report monthly rents and fees for company leases.
- Placing and picking up orders to maintain inventory for building, office, and cleaning supplies.
- Organize conference room setups for executive meetings.
- Collect lunch orders for owners and/or executives throughout the week.
Miscellaneous
- Cross train with Fleet Administrator.
- On-Call 1 weekend/month for Travel and Fleet related matters
- Back-up to Fleet Coordinator as needed
- Assist with completing a variety of Fleet tracking, monitoring reports and spreadsheets.
Skills & Qualifications
- Strong organizational and time management skills; able to multitask and work with minimal supervision
- Critical thinking and problem-solving ability, especially in non-standard situations
- High attention to detail and accuracy in record-keeping
- Ability to prioritize and address multiple urgent scenarios simultaneously
- Excellent verbal and written communication skills
- Proficiency in Microsoft Outlook and Excel
- Bilingual; Spanish speaker is a plus
- Experience in office management is a plus
Benefits after introductory period include:
Medical, Dental, Vision, Basic Life, Basic ADandD, Voluntary Life, Voluntary ADandD and 401k with employer match
Requirements
Able to lift up to 50 pounds
Reliable transportation
Valid Driver’s License
Valid Auto insurance
Salary : $20 - $22
