Senior Staff Accountant - Miami

SUMMARY: The Senior Staff Accountant will be responsible for overseeing financial operations, ensuring compliance with industry regulations, and providing accurate financial reports to support strategic decision-making. The ideal candidate will have a strong background in hospitality accounting, possess excellent analytical skills, and demonstrate leadership in managing financial processes. lead the day-to-day accounting operations and process weekly payroll for assigned location(s) and provide on-site HR administrative support.

 DUTIES AND RESPONSIBILITIES:

PAYROLL:

• Oversee and process payroll for all employees, including hourly, salaried, and tipped workers.
• Ensure accurate calculation of wages, overtime, bonuses, gratuities, commissions and deductions.
• Reconcile BEO’s and process sales commission payments.
• Reconcile Tip distribution report.  Ensure tip credits are correctly calculated and reported.
• Manage and review time and attendance systems differentials.  Address and resolve payroll discrepancies related to timekeeping errors.
• Ensure proper recording of sick leave, vacation, holiday pay and PTO accruals.
• Work closely with HR to ensure accurate employee records, including new hires, terminations, promotions and benefits administration.
• Record payroll transactions in accounting software and perform payroll reconciliations to ensure accurate reporting.

ACCOUNTING & FINANCIAL REPORTING:

• Oversee daily financial operations of multiple locations, including accounts payable, accounts receivable and general ledger.
• Daily reconciliation of bank accounts and sales reports.
• Weekly reconciliation of inventory, payroll, prepaids and accruals. 
• Setup vendor accounts and establish relationships with food suppliers, beverage distributors, and service vendors.  Review and reconcile statements with vendors to ensure accuracy. 
• Conduct weekly, monthly and year end close processes.
• Assist with monthly and quarterly tax filings for federal and state obligations, such as sales tax and commercial rent tax.
• Ensure compliance with necessary licenses and permits including business license, food service permit, liquor license, health and safety permits and sales tax permit.
• Prepare and analyze weekly and monthly financial statements, ensuring accuracy and compliance with GAAP and industry standards
• Manage cash flow, forecasting and budgeting to support the unit.
• Assist with the opening of new locations including but not limited to, implementing the accounting system, integrating the accounting software with POS system, setting up payroll processing through ADP.
• Record weekly management fees in their respective accounting systems. 
• Support audits by providing necessary documentation and explanations.
• Collaborate with internal teams to improve financial processes and reporting.
• Handle additional accounting tasks assigned by senior management.

Qualifications & Skills

• Education: Bachelor’s degree in Accounting, Finance, or a related field.
• Experience: 5 years of accounting experience, preferably in hospitality and a senior-level role.
• Technical Skills:
• Proficiency in Restaurant 365, Toast, Oracle, Micros, ADP TotalSource, Harri, and Microsoft office.
• Experience with Craft Table software preferred.
• Strong knowledge of payroll processing and financial reporting.
• Soft Skills:
• Excellent analytical, problem-solving, and organizational skills.
• Ability to work independently and with team to meet deadlines.
• Ability to multitask and prioritize multiple requests at a time.
• Individuals will manage 3-5 units at a time.
• Strong attention to detail and accuracy.
• Effective communication and teamwork skills.

Work Environment

• This is a full-time, in-office position.
• Standard office hours with occasional overtime as needed for financial deadlines.