Bureau of Elections Administrator - Clerk

ESSENTIAL DUTIES :

• Regular attendance is an essential function of this position.
• Works closely with Clerk and Chief Deputy Clerk to ensure compliance with mandatory Federal and State election laws, statutes and deadlines.
• Required to act as office supervisor in the absence of the Clerk and Chief Deputy Clerk. When Clerk and Chief Deputy are present, may be responsible for supervision on election issues.
• Maintains electronic voter registration file on software mandated by the Secretary of State. Responsible for printing voter lists, rosters and any other reports necessary from the electronic voter file.
• Maintains voter registration card filing system. Responsible for entering data into, removing data from and categorizing physical files.
• Manages absentee and early voting in Clerk's Office and at alternate early voting sites.
• Prepares ballots, sample ballots and canvasses in spread sheet format.
• Involved in training office personnel and non-office personnel on election issues, rules, regulations, court decisions and statutes. Prepares and presents voter and election information programs.
• Actively participates in schools of instruction for precinct officials.
• Monitors and maintains inventory of needed supplies and materials for election purposes and voting machines.
• Organizes all supplies and paperwork for precinct officials' use on Election Day.
• Assists in recording, indexing, maintaining and retrieving documents of record filed in County Clerk's office in adherence with State Statutes and departmental policies and procedures.
• Enters data from a wide variety of documents. Required to proofread and compare own the others' work; must be willing to have own work proofed by others. Will be required to work closely with other employees on shared projects.
• Assists at County Clerk's counter by greeting and assisting visitors, receiving documents, receipting fees, initiating the recording and filing process, issuing marriage licenses and filing probate cases.
• Assists the public in person or by telephone in researching documents and information maintained in the Clerk's office.
• Will be required to work irregular hours, overtime, evenings, holidays and weekends, attend job-related meetings, and perform duties with minimal supervision.
• Must maintain strict and consistent adherence to office procedures and policies.
• Must be able to work closely and well together as a team to achieve office directives and goals.
• The duties of the Bureau of Elections Administrator are not limited to those set forth above. The administrator will perform such functions, duties or assignments as given by a supervisor consistent with ability, background and expertise.

MINIMUM QUALIFICATIONS :

Education :

Experience :

Certifications, Skills and Licenses :

Salary : $26