What are the responsibilities and job description for the Main Office Assistant position at Leaders In Our Neighborhood Charter School?
About Leaders In Our Neighborhood Charter School :
Leaders In Our Neighborhood (LION) Charter School's mission is to develop the character of each student. We unite students, families, and staff in helping each individual achieve their best academically, and in sports, the arts, and service to the community. We believe that passion for learning, self-discovery, leadership, and social conscience are the foundation for success in college and fulfillment in life.
We believe that all children, regardless of their neighborhood, race, or income, are gifted with special talents to offer the world, and that school is a place for students to develop the skills and mindsets needed to become their best selves. Furthermore, we assert that human beings are more complex than annual data points, and that the fulfillment of a person's life correlates not simply to test scores, but even more so to their relationships with others and the content of their character. With our family partnership and character approach model, we focus on helping students develop their character and the skills they need for life through rigorous academics, self-discovery, and family involvement.
Essential Duties and Responsibilities :
- Answer main office phone and direct calls to appropriate extensions.
- Check voicemail daily and distribute voice messages via email to relevant staff.
- Greet and assist visitors, parents, and students at the front desk with professionalism and courtesy.
- Prepare and distribute flyers and the monthly school calendar.
- Assist with bulk mailings, ensuring timely and accurate distribution.
- Provide backup support for daily attendance report preparation and distribution to school directors.
- Maintain and update the calendar on the bulletin board for school-wide events.
- Update and organize the daily bulletin boards to ensure relevant information is displayed.
- Keep accurate records for front desk logs, including visitor log, late student log, and early dismissal log.
- Write passes for students needing to visit the nurse
- Assist with translations for non-English-speaking families as needed.
- Distribute incoming mail to appropriate recipients in a timely manner.
- Keep the copy room organized and tidy, including managing recycling.
- Contact parents of students remaining after the after-school bus has departed, stay with students until 4 : 00 PM, and coordinate with late-duty staff for students who are still on campus after that time.
- Manage the calendar for parent appointments and meetings, ensuring effective scheduling.
- Update weekly and monthly attendance reports for the Middle School Principal and Director of Family Engagement.
- Regularly communicate with families through school-wide communication platforms to ensure all parties are informed.
- Play an integral role in the enrollment process for new families, including assisting with registration and orientation sessions, and providing ongoing support throughout the transition.
- Support other administrative duties as assigned by the Director of Family Engagement and the School Principal.
- Assist with organizing school events and parent-teacher meetings, ensuring logistical support is provided.
- Maintain a positive and welcoming atmosphere for families, students, and staff members.
- Track and report any facility issues or maintenance needs to the appropriate department.
- Coordinate with other administrative staff to ensure smooth day-to-day operations.
- Provide general clerical support as needed, including data entry, filing, and document preparation.
Skills / Qualities :
