Multi-Department Executive & Administrative Assistant (2025-2026)

Job Title: Multi-Department Executive & Administrative Assistant

Exemption Status: Exempt/Professional

Reports to: Chief Academic Officer                                                         

Location: Leadership Prep School District Offices

Job Type: Full-Time

Job Summary:

Leadership Prep School is seeking a highly organized, detail-oriented, and proactive Multi-Department Executive & Administrative Assistant to support the Chief Academic Officer, ESL Coordinator, 504 Coordinator, Special Education Coordinator, and district testing. This position plays a crucial role in ensuring smooth daily operations, effective communication, and administrative efficiency within multiple departments.

Key Responsibilities:

Executive Support (Chief Academic Officer)

• Manage and maintain the Chief Academic Officer’s calendar, including scheduling meetings and appointments.
• Prepare reports, presentations, and correspondence.
• Serve as the primary point of contact for internal and external communications.
• Assist in coordinating district-wide academic initiatives.
• Maintain confidentiality on all executive matters.

Administrative Support (ESL, 504, and Special Education Coordinators)

• Coordinate and schedule meetings, training sessions, and professional development activities.
• Maintain and organize department records, documents, and reports.
• Assist in the preparation of compliance reports for federal, state, and district regulations.
• Communicate with parents, staff, and external agencies regarding program information and services.
• Support the development and distribution of instructional materials.
• Assist in monitoring deadlines and ensuring timely completion of required documentation.

District Testing Coordination Assistance

• Provide logistical support for district-wide testing administration, including scheduling, communication, and distribution of testing materials.
• Maintain accurate records of testing accommodations and ensure compliance with regulations.
• Assist in training campus test administrators and proctors.
• Track and manage testing materials, including ordering, inventory, and secure storage.
• Support data collection and reporting for assessment results.

Qualifications:

• High school diploma required; Associate’s or Bachelor’s degree preferred.
• Minimum of 3 years of administrative support experience, preferably in an educational setting.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience handling sensitive and confidential information.
• Ability to work independently and collaboratively with various stakeholders.
• Familiarity with school district policies, testing procedures, and compliance requirements preferred.

Work Environment & Physical Requirements:

• Work is primarily performed in an office setting within a school district administration building.
• Occasional travel to school campuses may be required.
• Must be able to sit or stand for extended periods and lift up to 20 pounds.

Compensation & Benefits:

• Salary commensurate with experience and district pay scale.
• Comprehensive benefits package, including health insurance, retirement plan, and paid time off.
• Professional development opportunities.

Application Process:

Interested candidates should submit an application, resume, and references.  Applications will be reviewed on a rolling basis until the position is filled.

Leadership Prep School is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, disability, or age.

This job description outlines the primary responsibilities and qualifications for this position but is not exhaustive. Duties may evolve based on the needs of the district.