What are the responsibilities and job description for the Administrative assistant position at Leadstack Inc?
Position Title : Administrative Assistant IV
Pay Rate : $42.00 / hr (W2)
Duration : 4 weeks with the potential for extension or conversion to a full-time internal employee position, but it is not guaranteed.
Schedule : Monday - Friday, 9 : 00 AM - 6 : 00 PM PST (lunch at 12 : 30 PM)
Location : 100% Onsite at Culver City, CA 90232
About the Company :
LeadStack Inc., an award-winning, certified minority-owned (MBE) staffing services provider, is proud to support some of the world's most admired Fortune 500 brands with workforce solutions.
Job Description
We are looking for an Administrative Assistant IV to support the EVP / Deputy General Counsel and up to three supporting attorneys within the Corporate Legal team.
Key Responsibilities :
- Meeting Coordination : Prioritize, schedule, and facilitate meetings and tasks for executives, often in alignment with other senior-level priorities.
- Preparation and Documentation : Schedule meetings, reserve conference rooms, prepare agendas, and distribute relevant documents.
- Document Management : Create, revise, and redline complex documents in Word, Excel, and Adobe Acrobat, accurately processing extensive handwritten notes and edits.
- Cloud-Based Tools : Utilize various applications for electronic signatures, corporate database access, etc.
- Information Flow : Manage document flow between departments and stakeholders, ensuring timely follow-up on sensitive matters.
- Record Management : Organize and coordinate digital and paper records, liaising with other staff on shared files.
- Travel and Event Planning : Arrange travel, plan offsite meetings, and organize team events.
- Expense Reporting : Process expense reports promptly.
- Staff Coordination : Keep EVP informed on relevant team matters.
- Office Management : Oversee phone coverage, manage the executive office area, and coordinate with in-person visitors.
- Cross-Departmental Relations : Foster relationships with other legal and support departments (e.g., IT, facilities).
Qualifications
- Experience : 5 years as an Executive Assistant, preferably in a large corporation or law firm.
- Skills : Ability to handle confidential matters discreetly, adapt to dynamic workloads, and remain solution oriented.
- Critical Thinking : Proactively identify issues and make timely decisions.
- Support Versatility : Tailor support to meet the unique needs of different managers.
- Collaboration : Work effectively across all levels of the organization, supporting beyond primary responsibilities as needed.
- Detail-Oriented : Maintain accuracy and attention to detail.
- Professionalism : Instill trust through professional demeanor and communication.
- Technical Proficiency : Skilled in MS 365 Suite and Adobe Acrobat
For more opportunities at LeadStack, visit LeadStack Careers .
Last updated : 2024-11-26
Salary : $42
