What are the responsibilities and job description for the Event Support Specialist [24158] position at Leadstack Inc?
Job Details: Title: Event Support Specialist
Duration: 04/04/2025 to 09/30/2025
Location: Bellevue, WA 98004
5 Days in office in our Bellevue location, with the ability to assist in our Seattle office as needed.
Job Description:
Roles/Responsibilities:
- Own and manage multiple programs throughout the year
- Serve as the single point of contact for programs owned ensuring consistent experience for the customer and best utilization of campus space
- Participates in ideation, collaborating with multiple stakeholders for the event in order to generate concepts and brainstorm ideas. Then help develop a plan for the execution of these ideas.
- Responsible for contracting vendors including and not limited to catering, furniture, mascot talent and organizing internal business partner volunteer needs.
- Provide guidance on internal processes required for events including guest registration, security, vendor load in/load out
- Ensure the proper space set-up, vendor load in/load out and working order of all audio-visual equipment
- Develop and oversee the event's budget. Review proposals for cost and profitability and keep the budget in mind when selecting proposals.
- Identify and respond to service gaps, misses, and problems with a focus on both the guest experience and continuous improvement.
- Understand Salesforce brand and marketing with the ability to ensure consistent, on-brand messaging
- Comfortable presenting event plans in front of all levels of team members including Senior Leadership
- Maintain up to date event documentation and interact with our internal event request system
- Support other colleagues in multiple, complex events and activities in a collaborative and extremely fast paced environment
- Manage and contribute towards creative problem solving.
Required Skills:
- Bachelor's degree or equivalent experience required
- 5-7 years successful event management experience planning customer-centric events, preferably in a B2B, high-tech, fast-paced events environment
- Excellent written and verbal communication and customer service skills, with the ability to proactively address needs
- Results-oriented, customer driven, organized with attention to detail and strong interpersonal skills that are effective at all levels of the organization
- Ability to handle stress and last minute urgent requests, anticipate issues and have (or quickly develop) contingency plans
- Ability to assess and prioritize workload in a strict deadline-oriented environment
- Thrive on teamwork and overcoming obstacles
- In-depth knowledge of Salesforce Service Cloud, Quip collaboration tool, G-suite products including docs, sheets, slides, and hangout is desired
- Ability to work a flexible schedule and travel when required (minimal)
- Proficiency in GMAIL and GCAL, Social Tables, CAAD or CVent event software experience preferred
- Exceptional time management, communication, organizational skills and professionalism
- Highly organized, with an acute attention to detail
- Ability to adjust to changing priorities and handle multiple projects at once
Job Type: Contract
Pay: $28.97 - $30.00 per hour
Schedule:
- 8 hour shift
Work Location: In person
Salary : $29 - $30
