What are the responsibilities and job description for the Portfolio Manager position at LeadStack Inc.?

LeadStack Inc. is an award-winning, one of the nation's fastest-growing, certified minority-owned (MBE) staffing services provider of contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we're proud to partner with some of the most admired Fortune 500 brands in the world.

Job Title : Portfolio Manager

Work location : Hybrid (required onsite 2 days per week) - 2011 N. Soto St Los Angeles, CA 90032 (local candidates only)

Duration of Assignment : Direct Hire

Summary :

The Portfolio Manager (PfM) manages sub portfolios and their corresponding ITEC subcommittees for governance and execution of all programs and projects across Keck Medicine of USC to promote operational excellence and business growth. The position is also responsible to supervise, coach and mentor the Project Resources (employees and contingent workers) assign to their portfolio. Portfolio Managers are responsible for the overall health of their sub portfolio - and, in doing so, provides expertise and leadership to ensure all projects remain on scope, on budget and on schedule. The PfM provides oversight over projects and programs within their sub portfolio and serves as an advisor and escalation point to the program managers, project managers, senior project managers, project coordinators supporting or leading projects within the sub portfolio. The PfM is responsible for ensuring the subportfolio's component projects and programs are delivered within scope, according to deadlines, within budget, and adhere to quality standards set forth by leadership. This includes reporting on progress, health, risk (& remediation plans) directly to the PMO Director. From a project management standpoint, the PfM develops project charters, builds project work breakdown structures & schedules, develops detailed project organization charts & role / responsibility descriptions, performs meeting management, communicates progress / status and health, enforces quality management, and manages risks, issues, decisions, action items, dependencies, and changes. The PfM has strong project financial management abilities (funding requests, forecasting, spend management), has prior experience directly & indirectly managing staff, boasts a sharp attention to detail, and demonstrates a respect and appreciation for project documentation by ensuring project documentation.

Minimum Education / Experience :

Bachelor's degree in Information System, Information Technology, or related technical field required
Master's degree in Information System, Information Technology, or related technical field required
Over 10 years of total post-collegiate relevant professional experience required
6 years project management experience leading information technology projects, including requesting / securing approval to start projects through project closeout required
5 years of coaching, mentoring, and providing day to day direction and support to employees required
2 years implementing technology solutions in a healthcare provider environment required
Mastery of both theoretical and practical aspects of project management including tools and techniques (e.g.,
project planning, risk / issue management, governance, cost / benefit analysis, project change controls)
Ability to facilitate working sessions with large, cross-functional teams (business, clinical, technical)
Ability to manage multiple projects concurrently
Proficiency in MSOffice Suite including Project, Visio, Excel, Word, PowerPoint
Exceptional and adaptive written and oral communication skills, including ability to communicate effectively with all levels of personnel from Executive level to frontline staff
Creative, self-confident, and flexible

NEW Additional Criteria

Portfolio Manager oversight of Administration (Finance, HR, Marketing) and Data Governance / AI Portfolios. Desired Qualifications :

Experience in a centralized PMO environment with a working knowledge of Project Management principles.

Possess strong financial and business acumen, as well as experience in management and oversight of enterprise technology deployments.

Experience in management of data and AI projects, including data acquisition and extraction, modeling, validation, deployment, monitoring, and maintenance.

Excellent interpersonal skills with the proven ability to listen and build relationships with colleagues, leadership, customers and partners.

Ability to effectively communicate verbally and in writing, present to executive leadership and groups of various sizes.

Ability to, both independently and collaboratively, solve problems, make decisions, and support change, exercise sound judgment, ask questions and be open to the input and decisions of others.

Experience building, coaching, and managing an effective and cohesive team in a matrixed structure.

Hospital / Healthcare experience preferred.

Accountabilities :

Delivering on scope, on time, within budget, and to an agreed-upon quality level

Adhering to the PMO defined processes, methodologies

Maintaining up-to-date project documentation in the PMO departmental repository (currently SharePoint)

Updating centralized / co-owned reports and dashboards

Utilizing departmental templates as intended and instructed

Serving as the primary liaison for assigned projects

Fostering positive relationships with project team members and stakeholders.

Help recruit and select project manager professionals into Keck

Support onboarding and offboarding off resources

Conduct performance review, mentoring, coaching sessions throughout the year

Partner with all employees to have a training plan in support of keck business needs and the individuals interest and skills

Effectively have and manage a succession plan for key roles on the team

Successfully managing health of the sub portfolio. This includes but is not limited to :

Ensuring full inventory of projects within the sub portfolio are identified / captured

Calendaring, preparing for, facilitating, and distributing meeting notes for all sub portfolio meetings

Ensuring governance related risks, issues, action items and decisions are resolved / worked / made

As appropriate, escalating matters to ITEC (committee that governs all sub porfolios) that could not be resolved at the subcommittee level

Providing timely, accurate and insightful inputs to ITEC related documentation and communications.

Actively contributes to advancing the maturity and brand of the PMO by :

Proactively identifying areas for improvement in the IS PMO's project management capability

Leading implementation of improvement recommendations, as instructed by the PMO Director (may be in the form of policy, process, methodology, template, technical, relationship, communication improvements)

To know more about current opportunities at LeadStack, please visit us at https : / / leadstackinc.com / careers /

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