What are the responsibilities and job description for the Administrative Assistant position at Leake and Watts Services, Inc.?
Overview
Founded as an orphanage in 1831, Rising Ground has been at the forefront of evolving community needs. Driven by the belief that each of us can thrive when life has hope and opportunity, Rising Ground provides caring support and proven paths to positive change, helping children, adults, and families rise above adversity, and each year, Rising Ground is a positive force in the lives of more than 72,000 individuals annually. We do this through 101 programs across 138 sites, throughout New York City and Westchester. Our strong belief and commitment to diversity is shown not just through our work with supported persons but is integral to the building of a strong staff that reflects the communities we serve. Rising Ground is headquartered in New York City.
Responsibilities
About the Role
The Administrative Assistant will provide clerical and administrative support to the Training, Performance Evaluation and Monitoring (PEM), and Diversity, Fairness, and Belonging (DFB) Departments.
What You'll Do
General Responsibilities
Qualifications
Your Qualifications
No
Work Environment: Corporate Office; In person work schedule with 1 remote workday every other week.
Position Type/Expected Hours of Work: This is a full-time position. Days and hours of work are Monday through Friday in our Headquarters at 1333 Broadway office in Midtown Manhattan. Work hours are 9:00 am - 5:00 pm. Occasional early morning and evening work may be required as job duties demand.
Additional Requirements
Founded as an orphanage in 1831, Rising Ground has been at the forefront of evolving community needs. Driven by the belief that each of us can thrive when life has hope and opportunity, Rising Ground provides caring support and proven paths to positive change, helping children, adults, and families rise above adversity, and each year, Rising Ground is a positive force in the lives of more than 72,000 individuals annually. We do this through 101 programs across 138 sites, throughout New York City and Westchester. Our strong belief and commitment to diversity is shown not just through our work with supported persons but is integral to the building of a strong staff that reflects the communities we serve. Rising Ground is headquartered in New York City.
Responsibilities
About the Role
The Administrative Assistant will provide clerical and administrative support to the Training, Performance Evaluation and Monitoring (PEM), and Diversity, Fairness, and Belonging (DFB) Departments.
What You'll Do
General Responsibilities
- Coordinating schedules and calendars of events
- Sending and updating calendar invites for trainings and events and following up with attendees and their managers
- Managing and ordering inventory
- Processing and tracking invoices
- Creating and maintaining various reports for analysis and distribution.
- Assistance in providing structure and organization to special projects and programming
- Submission, collection, and distribution of mail
- Assisting with data entry projects into various databases
- Responsible for the retrieval of monthly Critical Event forms, Restraint information and preparation of Quarterly Reports from the various programs
- Data and information retrieval from existing data systems, including the daily review of the IRMA system. In addition, serve as a backup to PEM functions related to the use of external and internal data entry and collection systems
- Responsible for updating and uploading related PEM manuals, policies, and protocols as they pertain to the agency, department or programs
- Recording and documentation of PEM related committees and staff meetings
- Assist in data collection, as needed on all programs
- Typing, scanning and tabulation of all agencies related surveys
- Assist in the filing and organization of investigative related documents
- Typing of reports, including confidential documents regarding Corrective Action and Monitoring Improvement Plans
Qualifications
Your Qualifications
- At least one-year Administrative Experience Preferred
- Proficiency in MS Office/Office 365
- Excellent writing and oral communication skills, good organizational skills.
- Ability to maintain strict confidentiality
- May require some local travel
No
Work Environment: Corporate Office; In person work schedule with 1 remote workday every other week.
Position Type/Expected Hours of Work: This is a full-time position. Days and hours of work are Monday through Friday in our Headquarters at 1333 Broadway office in Midtown Manhattan. Work hours are 9:00 am - 5:00 pm. Occasional early morning and evening work may be required as job duties demand.
Additional Requirements
- Authorized to work in the U.S.
- Ability to work in-person in New York City (NY) for at least 3 days or more per week.
- Ability to travel to other Rising Ground sites (if required)
