Human Resources/Payroll Coordinator

Description

Inspired and framed by the natural beauty of the central coast region of California, the Léal hospitality group is a one-of-a-kind collection of carefully curated properties located in Morgan Hill and Hollister. The collection represents a dynamic array of urban and rural assets including restaurants, wineries, event venues, as well as full and select service boutique hotels that are dedicated to creating unique and memorable experiences for our guests. Whether your goal is to spend an evening dining and staying in comfort, hosting a wedding or corporate event for several hundred people, each of our properties delivers the ultimate hospitality experience while inspiring our guests to sip, savor, and celebrate all of life's little every day and once in a lifetime special occasions.

Under the general supervision of the Director of Human Resources & Payroll, the Human Resources/Payroll Coordinator will perform a wide range of Human Resource functions including but not limited to recruiting, new-hire onboarding, recordkeeping and filing, workers' compensation, leave administration, payroll assistance, training, employee relations, general correspondence, and other duties as necessary to ensure maximum effectiveness of the Human Resources function. Provides coaching and counseling support to management, supervisors, and employees in the areas of employee relations, performance management, training, and policy interpretation.

Essential Responsibilities/Duties:

Recruiting/Talent Acquisition

• Assist with all talent acquisitions and recruiting efforts. Collaborate with hiring managers to develop targeted outreach efforts and to effectively plan for and project future staffing needs.
• Determine the best recruiting strategies for each category of employee needed (community outreach, college job fairs, online postings, cold-calling, etc.).
• Field inbound phone and email inquiries from prospective applicants.
• Collect, screen, and route resumes to appropriate hiring managers for review.
• Phone screen applicants, schedule interviews, assist managers in the interviewing process, check references, conduct background checks, extend job offers, and draft offer letters.
• Communicate with job applicants regarding employment and application status and update all applicant statuses in the company Applicant Tracking System in a timely and accurate manner.
• Enter new hires into Paycom
• Ensure a positive and consistent corporate image and approach is integrated throughout all recruiting efforts.
• Maintain brand awareness with potential candidates and marketing the benefits and opportunities that come with being an employee of the Léal portfolio
• Develop and maintain new hire packages, play a key role in new hire orientation, and provide detailed benefits information after an orientation period.

Human Resources/Payroll

• Responsible for assisting all human resources and payroll functions for a fast-paced multi-company portfolio.
• Accurate creation and filing of HR/Payroll documents in employee personnel folders
• Maximize company usage of Paycom
• Update the internal job posting board on Paycom
• Manage all time clock processes and reporting
• Process employee payroll termination paperwork and final checks
• Assist with enforcing Company policies and procedures related to compensation, performance, and all HR-related laws and regulations, and strive to maintain consistency throughout the organization.
• Keep abreast of emerging payroll, federal, and state law changes and innovations through formal or informal study, reading business and professional publications, networking, and participation in professional organizations.
• Strive to create the best possible work environment for all employees by offering assistance for work-related issues and complaints, as well as designing policies, procedures, and benefit programs consistent with employee - as well as company - needs.
• Assist with coordinating organizational development/training – management/supervisory development as needed.
• Place office supply orders as needed
• Perform additional related duties as required

Benefits Administration

• Create and maintain a Benefits Eligibility Calendar. Educate employees about benefit eligibility and options. Maintain and provide employees with enrollment and other appropriate benefit paperwork. Collect and process completed paperwork.
• Coordinate open enrollment periods including employee communications and meetings.
• Assist employees with benefit issues and claim resolution.
• Assist with Workers Compensation Administration – process workers' compensation claim information, track injured employee’s work status, complete annual OSHA 300 log. Work closely with the case manager to resolve claims as quickly as possible.

Legal Compliance & Safety

• Assures compliance with all Federal and State laws. Keeps Company and management abreast of current and changing laws and regulations related to Human Resources to maintain compliance with the company's employment practices.
• Keep employment documents in legal compliance
• Assist with updating and maintaining the Employee Handbook
• Maintain employee personnel files
• Post and maintain all required legal bulletins

Qualifications

Required Education, Knowledge, Skills, and Competences:

• BA/BS degree and/or equivalent work experience in a related field preferred or equivalent combination of education and work experience.
• Bilingual English/Spanish speaking, reading, and writing is required.
• Possess and maintain a current California Driver's License with a satisfactory and safe driving record.
• Will be required to travel to other locations within the portfolio on a frequent basis including starting your shift at different properties.
• Extensive knowledge of state and federal employment law.
• Excellent communication and interpersonal skills are required. Excellent organizational skills with the ability to prioritize workload and multiple projects to meet deadlines.
• Strong computer skills with knowledge of Excel, Word, and web-based applications along with the ability to learn payroll-specific software are required.
• High level of honesty, integrity, energy, and personal accountability. Ability to handle sensitive and/or confidential documents and information.
• The ability to work independently with minimal supervision and excel in a results-only work environment.
• Ability to read, write, talk, and hear; add, subtract, multiply, and divide; and lift and/or move up to 35 lbs as required.
• This position will be based out of our Hollister office but candidate will be required to travel to other locations (Morgan Hill) within the portfolio on a very frequent basis

In accordance with California law, the expected salary range for this California position is between $25.00 and $27.00 per hour. The actual compensation will be determined based on experience and other factors permitted by law.

* A complete job description will be available during the interview or upon request.

This position is in office and not remote. For immediate consideration, please submit your resume in PDF format. Please visit us at www.liveloveleal.com

Salary : $25 - $27