Administrative Assistant - Riverside

ALTA VISTA INNOVATION HIGH SCHOOL

FULL TIME, MONDAY - FRIDAY 7:30 AM - 4:00 PM

Help Us Change Lives

We live by the motto that “There is a Student in Front of Everything We Do” and we are very passionate about it. Do you have a passion to work with students? If so, then this is an exciting opportunity for you! You’ll have the opportunity to work with a diverse group of students supporting their growth and development. Remember that teacher who made a difference in your life? Now it’s your turn.

HOW YOU WILL MAKE AN IMPACT:

The Administrative Assistant performs varied technical and confidential administrative support duties for the school. This Position will provide administrative services for a multi-campus and multi-educational program system within a network of affiliated Public Charter Schools.

RESPONSIBILITIES/DUTIES: This list is illustrative only and is not intended to be a comprehensive list of tasks performed by this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Coordinate and facilitate special assignments, such as graduations, school board meetings.
• Provide assistance and support to School Administrative Management (e.g. calendar management, track employee time off requests & timesheets, substitute teaching assignments, school events, student/parent meetings)
• Research and compile data from a wide variety of sources
• Prepare statistical information for use in reports
• Assist staff with preparation of State mandated testing
• Work in conjunction with other divisions, departments regarding appropriate school and Organization practices (e.g. new hire orientation, employee benefits, payroll)
• Type, compose and edit correspondence, memos, letters, agendas and reports
• Attend school board meetings, take minutes and maintain official minutes of meetings
• Be an information source regarding school policies, procedures, and objectives
• Respond to inquiries from a variety of internal and external parties by phone, letter and/or in person (e.g. staff, parents, students, public agencies, etc.)
• Receive calls and give out information where judgment, knowledge, and interpretation are utilized especially in the proper handling of confidential information
• Receive employee calls reporting unplanned absences or tardiness; report information to Site Management
• Refer complaints and matters of concern to appropriate Management for follow up on resolution
• Receive, review, and verify documents, records, reports, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures
• Order office supplies and keep inventory
• Maintain the security and confidentiality of specific records, information, and files (including testing data)
• Maintain petty cash (including receipt handling, fund distribution and tracking); work with the Finance Dept.
• Perform special assignments as directed
• Adhere to attendance policies
• Administrative duties, responsibilities, and activities may be assigned or changed from time to time

Job Type: Full-time

Pay: $21.20 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday

Ability to commute/relocate:

• Riverside, CA 92507: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Administrative: 1 year (Required)

Work Location: One location

Salary : $21